Key Responsibilities:

Revenue Billing:

- Prepare and finalize monthly revenue billing files based on client contracts, usage data, or SLAs.
- Generate and raise customer invoices/bills accurately and on time in Zoho Books.
- Reconcile billing data with source records (contracts, sales orders, delivery/usage reports) before invoicing.
- Coordinate with sales, operations, or project teams to obtain billing inputs and resolve discrepancies.
- Track invoice status, follow up on approvals, and ensure invoices are dispatched to clients within defined timelines.
- Maintain a billing schedule/tracker and ensure no revenue leakage due to missed or delayed billing.

Accounts Payable Verification:

- Verify vendor bills/invoices for accuracy, authorization, and compliance with company policy (PO matching, rate checks, tax validation, etc.).
- Check supporting documents (PO, GRN, contracts, approvals) before booking vendor bills.
- Record verified accounts payable bills in Zoho Books with correct ledger heads, cost centers, and tax treatment (GST/TDS as applicable).
- Flag and resolve mismatches, duplicate bills, or unauthorized invoices with vendors/internal stakeholders.
- Track payment due dates and coordinate with the payments team for timely vendor settlements.
- Maintain vendor ledger accuracy and assist in periodic vendor reconciliations.

General Accounting (Zoho):

- Record day-to-day accounting entries (sales, purchases, journal entries) in Zoho Books.
- Maintain updated books of accounts, ensuring entries are posted under correct ledgers and cost centers.




- Assist with customer/vendor ledger reconciliation, and month-end closing activities.
- Support preparation of MIS reports, ageing reports (receivables/payables), and other management reports from Zoho.
- Ensure compliance with applicable statutory requirements (GST, TDS) in billing and accounting entries.
- Assist internal/external auditors with data, documentation, and clarifications during audits.

Required Skills & Qualifications:

- Bachelor's degree in Commerce/Accounting/Finance (B.Com, BBA-Finance, or equivalent).
- 3–4 years of relevant experience in billing, accounts payable, or general accounting.
- Hands-on working experience with Zoho Books (or willingness to learn quickly if experienced in similar ERP/accounting software).
- Good understanding of GST, TDS, and basic accounting principles.
- Robust proficiency in MS Excel/Google Sheets for reconciliation and reporting.
- High attention to detail and accuracy in data entry and verification.
- Good communication skills to coordinate with internal teams, vendors, and clients.
- Ability to manage timelines and work under monthly closing deadlines.

Preferred Qualifications:

- Prior experience working specifically on Zoho Books/Zoho Finance Suite.
- Experience in a services/subscription-billing environment.
- Exposure to accounts payable automation and vendor management workflows.

Key Competencies:

- Accuracy & attention to detail
- Ownership and follow-through on deadlines
- Analytical and reconciliation skills
- Process discipline and documentation habits
- Cross-functional coordination

📌 Accounts Executive – Billing & Accounts Payable (Mumbai)
🏢 Accex Supply Chain
📍 Mumbai