We are looking for an experienced Accounts & Finance Executive to manage day-to-day accounting, financial transactions, billing, payments, reconciliations, GST/TDS compliance, and MIS reporting for our travel agency.

Key Responsibilities

- Handle day-to-day accounting and financial transactions of the travel agency.

- Prepare and issue customer invoices, quotations, receipts, credit notes, and debit notes.

- Manage GST-compliant invoicing for international and domestic tour packages.

- Prepare and maintain invoices related to:

- Tour Packages

- Flight Tickets

- Hotel Bookings

- Visa Services

- Travel Insurance

- Forex and other travel-related services

- Maintain sales, purchase, and expense entries in Tally Prime or other accounting software.

- Record and reconcile payments received from customers.

- Maintain supplier/vendor payment records and process payments after approval.

- Reconcile bank statements, customer payments, vendor payments, and credit card transactions.

- Track outstanding customer payments and coordinate with the Sales and Operations teams for timely collection.

- Maintain records of package advances and balance payments.

- Prepare payment receipts and customer account statements.

- Verify supplier invoices against bookings, quotations, and agreed rates.

- Handle GST calculations and GST invoices and coordinate with the Chartered Accountant for GST filing.

- Maintain records required for TDS and other statutory compliances.

- Handle TCS-related documentation and customer payment records, wherever applicable.

- Prepare daily, weekly, and monthly financial reports.

- Prepare weekly MIS reports and ensure timely submission to management.

- Monitor company expenses and maintain proper supporting documents.

- Maintain accounts and payment records for airlines, hotels, DMCs, visa suppliers, and other travel suppliers.

- Verify refunds,



cancellations, and credit notes received from airlines, hotels, and other suppliers.

- Maintain proper records of all invoices, receipts, vouchers, payment documents, and supporting documents.

- Coordinate with Sales and Operations teams to ensure accurate billing, invoicing, and payment tracking.

- Assist in preparing profitability reports for individual tour packages/group departures.

- Monitor customer and supplier account balances and ensure proper reconciliation.

- Maintain confidentiality of company financial information and customer records.

- Support management with financial data, accounting analysis, and other finance-related requirements.

Required Skills & Qualifications

- Experience in Tally Prime / Accounting Software.

- Valuable knowledge of basic accounting principles.

- Good knowledge of GST, TDS, and TCS.

- Strong knowledge of MS Excel and financial data management.

- Experience in invoice preparation and bank reconciliation.

- Experience in handling customer and supplier accounts.

- Good understanding of travel agency accounting is preferred.

- Strong attention to detail and accuracy in financial transactions.

- Good communication and coordination skills.

- Ability to coordinate effectively with Sales, Operations, Suppliers, and Chartered Accountants.

- Ability to maintain confidentiality of financial and customer information.

- Good organizational and time-management skills.

Preferred Experience

- Previous experience in a Travel Agency / Tour Operator / Travel Company will be an added advantage.

- Experience handling tour packages, airline tickets, hotels, DMCs, visa services, travel insurance, and other travel-related transactions is preferred.

- Candidates with experience in MIS reporting and tour/package profitability analysis will be preferred.

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Account Executive (Chennai)
🏢 Holiwaytrip
📍 Chennai