Job Title: Accounts Executive – US Accounting

Location: Malad West

US Shift: 5:30 PM – 2:30 AM (Night Shift) (5 Days working)

Job Overview:

We are seeking a detail-oriented and proactive Accounts Executive with experience in US accounting processes. The ideal candidate will manage accounts payable and receivable, invoice processing, documentation, and financial reconciliations using tools like QuickBooks and Microsoft Office. This role also involves regular communication with clients and vendors, ensuring accurate documentation and timely financial reporting.

Key Responsibilities:

Invoicing & Documentation
Prepare and maintain the Monthly Invoice Main File and individual invoice files
Update and manage individual monthly invoice records

QuickBooks Processing
Upload invoices to QuickBooks via Excel
Upload final PDF invoices to QuickBooks

Accounts Payable & Receivable
Process vendor bills and employee reimbursements (AP)
Generate and track customer invoices, follow up on payments (AR)
Maintain AP/AR aging reports and assist in cash flow tracking

File Management & Organization
Organize and rename invoice PDFs appropriately
Maintain Monthly Vendor Payment Main File and individual records




Upload and organize bank statements month-wise in Google Drive

Communication & Coordination
Send invoices and financial communication via client’s official Finance & Accounts email IDs

Financial Review & Reconciliation
Verify bank statements and reconcile with internal records
Assist in monthly reporting and reconciliation tasks

Requirements:
Prior experience in US accounting processes
Hands-on experience with accounts payable and accounts receivable
Proficiency in QuickBooks and Microsoft Office (Excel, Word)
Solid understanding of basic accounting principles
Attention to detail and accuracy
Robust organizational and file management skills
Effective communication and collaboration abilities

Pay: ₹300,000.00 - ₹400,000.00 per year

Perks
Health insurance
Leave encashment
Paid time off
Provident Fund

Application Question(s):
Where do you stay?
What is your notice period?

Education:
Bachelor's (Required)

Experience:
US Accounting: 1 year (Required)

Shift availability:
Night Shift (Required)
Overnight Shift (Required)

Work Location: In person

📌 Us Accountant Malad West
🏢 Jaincotech
📍 Malad West