Job Description
Role Summary
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We are looking for a detail-oriented Travel Desk Management Executive to manage end-to-end corporate travel arrangements including visa processing, flight bookings (domestic & international), accommodation, and travel coordination for employees and management.
The role requires strong coordination skills, vendor handling, and adherence to company travel policies.
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Main Responsibilities
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Travel Arrangements
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- Book domestic & international flights as per business requirements and company travel policy
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- Arrange hotel accommodations, airport transfers, and local transportation
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- Handle urgent & last-minute travel changes, cancellations, and rescheduling
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- Coordinate travel itineraries and share detailed travel plans with employees
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Visa & Documentation
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- Manage visa appointment scheduling and visa processing for multiple countries
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- Prepare and verify documentation required for visa applications
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- Coordinate with embassies, consultants, and travel agents
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- Track visa status and maintain visa records database
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Vendor & Cost Management
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- Liaise with travel vendors, airlines, hotels, and travel partners
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- Negotiate competitive rates and ensure cost optimization
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- Maintain travel MIS and expense records
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- Ensure compliance with approved travel budgets
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Employee Support
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- Assist employees with travel queries, insurance, forex,
and documentation
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- Provide travel advisories and guidelines
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- Support senior management travel coordination
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Compliance & Reporting
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- Ensure adherence to company travel policy
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- Maintain travel database and reports (monthly travel reports, visa tracker, cost analysis)
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- Coordinate travel insurance and emergency assistance when required
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Required Skills & Competencies
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- Minimum of 5 Years of Experience in corporate travel coordination or travel agency operations
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- PAN India Travel experience.
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- Hands-on experience in visa appointment & visa processing (US/UK/Schengen preferred)
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- Knowledge of GDS / booking portals (Make MyTrip, Booking.com, etc.)
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- Strong communication & coordination skills
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- Ability to handle multiple travel requests simultaneously
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- Good documentation and follow-up skills
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- Proficiency in MS Excel & MS Office
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- Experience range would be 5 to 10 Years.
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Preferred Qualifications
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- Graduate in any discipline (Hospitality/Travel & Tourism preferred)
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- Experience in corporate office travel desks is an advantage
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Key Attributes
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- Detail oriented
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- Quick problem solver
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- Calm under pressure
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- Solid follow-up & coordination ability.
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Interested candidates can send their resume on
[email protected]
📌 Travel Specialist (Pune)
🏢 RÖDL India
📍 Pune