We are looking for a

hands-on Payroll Manager

who has independently managed payroll within a corporate environment and has

directly run payroll in-house rather than primarily managing an outsourced payroll provider .

The ideal candidate will have strong expertise in payroll processing, statutory compliance, payroll accounting, reconciliations and employee payroll management. This role requires someone who is highly detail-oriented, process-driven and comfortable taking complete ownership of the payroll cycle.

You will be responsible for ensuring that employees are paid accurately and on time every month, while maintaining complete compliance with applicable statutory and regulatory requirements.

Key ResponsibilitiesEnd-to-End Payroll ManagementIndependently manage and execute the

complete monthly payroll cycle

from payroll inputs to final salary processing.Collect, validate and consolidate payroll inputs including attendance, leave, overtime, incentives, commissions, deductions, reimbursements, current joiners, exits, salary revisions and other employee movements.Process monthly payroll accurately within defined timelines.Prepare and validate salary registers, payroll summaries, variance reports and bank payment files.Conduct month-on-month payroll variance analysis and investigate discrepancies before payroll release.Ensure accurate calculation of gross salary, deductions, net pay, statutory contributions and other payroll components.Manage full-and-final settlements for exiting employees, including notice-period adjustments, leave encashment, recoveries and other applicable components.Process arrears, salary revisions, bonuses, incentives and one-time payments accurately.Statutory ComplianceEnsure timely and accurate compliance with applicable payroll-related statutory requirements.Manage payroll compliance relating to

PF, ESIC, Professional Tax, TDS,



Labour Welfare Fund and other applicable statutory deductions/contributions .Ensure timely preparation and submission of statutory returns and challans.Reconcile statutory liabilities and payments with payroll records and accounting records.Stay updated on changes in payroll legislation, tax regulations and statutory requirements and implement necessary changes.Maintain complete documentation and records for statutory audits and inspections.Payroll Accounting & ReconciliationWork closely with the Finance/Accounts team to ensure accurate payroll accounting and monthly payroll closure.Reconcile payroll with the general ledger and identify and resolve discrepancies.Prepare payroll accounting entries and supporting schedules.Reconcile salary payments, statutory deductions, employee advances, recoveries and other payroll-related balances.Support monthly, quarterly and annual financial audits with payroll-related information and documentation.Employee Payroll ManagementAct as the primary point of contact for employees for payroll-related queries.Resolve salary discrepancies, deductions, tax-related queries, PF/ESIC issues and other payroll concerns promptly.Maintain confidentiality of employee compensation and personal information at all times.Provide salary statements, tax documents, employment-related payroll certificates and other required documents.Ensure a professional and responsive employee payroll experience.Payroll Systems & Process ImprovementManage and maintain payroll data within the HRMS/payroll system.Ensure employee master data is accurate and updated on a timely basis.Establish strong payroll controls,



checklists and approval mechanisms to minimise errors.Identify opportunities to automate and streamline payroll processes.Develop and maintain payroll SOPs and documentation.Conduct periodic audits of payroll data and processes to identify gaps and risks.Ensure payroll records are maintained systematically and are readily available for audits.Team & Stakeholder ManagementLead and manage the payroll team, ensuring clear ownership and accountability.Coordinate closely with HR, Finance, Operations and management for timely payroll inputs and approvals.Establish and enforce payroll cut-off timelines.Ensure strict adherence to payroll calendars and internal controls.Provide payroll MIS and management reports as required.Key Deliverables100% accurate and timely monthly payroll processingTimely statutory payments and filingsAccurate payroll reconciliationsZero/minimal payroll errors and repeat discrepanciesTimely Full & Final settlementsAccurate payroll accounting and month-end closureStrong payroll documentation and audit readinessPrompt resolution of employee payroll queriesContinuous improvement and automation of payroll processes

What We Are Looking For8–12 years of relevant experience in

payroll management , preferably within a mid-sized or large corporate organisation.Strong experience in

directly running end-to-end payroll in-house .Candidates whose primary experience has been limited to

coordinating with outsourced payroll vendors will not be suitable

for this role.Strong understanding of Indian payroll processes and statutory compliance.Hands-on experience with PF, ESIC, Professional Tax, TDS, Labour Welfare Fund and other applicable payroll compliances.Experience managing payroll for a sizeable employee population with multiple salary components.Strong understanding of payroll accounting and reconciliation.Experience with HRMS/payroll systems and advanced Excel.Strong analytical and numerical skills.Excellent attention to detail and ability to identify discrepancies.Strong problem-solving and organisational skills.Ability to work under strict monthly deadlines.Excellent communication and stakeholder-management skills.High level of integrity and confidentiality when handling sensitive compensation information.

📌 Payroll Manager (Mumbai)
🏢 On Direct Marketing Services
📍 Mumbai