Senior Executive – Accounts Payable (Rental & Property Accounting)

Job Summary

We are looking for a detail-oriented and process-driven Senior Executive – Accounts Payable

to manage the end-to-end accounting and payment process for rental, CAM (Common Area

Maintenance), amenities and other property-related invoices. The role will be responsible for

ensuring accurate and timely booking, posting, reconciliation and payment of invoices while

maintaining solid financial controls and compliance.

The candidate will work closely with Business Development, Legal, Taxation and other

internal stakeholders to ensure that rental obligations are accurately accounted for, contractual

terms are adhered to, and all payments are processed within agreed timelines.

Key Responsibilities

1. Rental & Property Invoice Processing

 Manage end-to-end processing of rental, CAM, amenities and other property-related

invoices.

 Verify invoices against rental agreements, amendments, approved terms and supporting

documents.

 Ensure accurate booking and posting of invoices in the accounting/ERP system.

 Ensure invoices are processed and paid within agreed contractual and internal timelines.

 Monitor upcoming rental payment due dates and ensure timely processing to avoid

interest, penalties or business escalations.

 Identify and resolve discrepancies relating to rent, CAM, amenities, deposits, escalation

clauses and other property charges.

2. Reconciliation & Accounting Controls

 Prepare and maintain various rental and Accounts Payable reconciliation reports.

 Perform regular GL reconciliations and ensure outstanding items are investigated and

cleared on a timely basis.

 Reconcile landlord statements/ledgers with company records and identify differences.

 Track advances, security deposits, accruals, debit/credit notes and other property-related

balances.

 Ensure appropriate accounting treatment and accurate allocation of expenses to

respective stores, cost centres and GL accounts.

 Ensure there are no duplicate or erroneous payments through appropriate invoice and

vendor validation controls.

3. Agreement & Contract Verification

 Review rental agreements and amendments to validate key financial terms, including:

o Monthly/annual rent

o Rent escalation

o CAM and amenities charges

o Payment terms and due dates

o Security deposits

o Tax/GST provisions

o Other contractual charges





 Ensure system records and payment schedules are aligned with the latest contractual

terms.

 Coordinate with the Legal and Business Development teams for clarification of

contractual provisions and discrepancies.

4. GST & Taxation Coordination

 Coordinate with the Taxation/GST team for resolution of GST-related issues concerning

rental, CAM and amenities invoices.

 Validate applicable GST requirements and ensure invoices are processed in accordance

with tax guidelines and internal processes.

 Follow up on GST discrepancies, incorrect tax invoices, credit notes and other tax-related

exceptions.

 Ensure timely resolution of issues that may impact invoice processing, payments or input

tax credit.

5. Stakeholder Management

 Coordinate with Business Development, Legal, Taxation, Finance and other relevant

teams for timely resolution of rental-related matters.

 Liaise with landlords/property owners and internal stakeholders regarding invoice

discrepancies, payment status and account reconciliations, wherever required.

 Respond to escalations relating to delayed payments, incorrect deductions, outstanding

balances and contractual disputes.

 Maintain effective communication with stakeholders to ensure timely closure of open

items.

6. Process Improvement & Automation

 Identify opportunities to streamline and standardize Accounts Payable processes.

 Drive automation of repetitive/manual activities to improve processing efficiency and

reduce errors.

 Develop and maintain MIS, trackers and dashboards for monitoring rental payments,

pending invoices, reconciliations and exceptions.

 Identify process gaps and recommend improvements to strengthen internal controls.

 Support implementation and enhancement of ERP/system-based workflows and

automated payment controls.

 Continuously review processes to improve accuracy, turnaround time and operational

efficiency.

7. Compliance & Internal Controls

 Ensure adherence to internal SOPs, approval matrices and financial control

requirements.





 Ensure all rental-related payments are supported by appropriate documentation and

approvals.

 Maintain proper audit trails for invoice booking, approvals, reconciliations and payments.

 Support internal and statutory audits by providing relevant documents, reconciliations

and explanations.

 Ensure timely closure of audit observations relating to Accounts Payable and rental

accounting.

Key Performance Indicators (KPIs)

 100% adherence to rental payment due dates

 Timely and accurate booking/posting of rental, CAM and amenities invoices

 Zero/near-zero instances of duplicate payments

 Timely completion of GL and landlord reconciliations

 Reduction in aged/open reconciliation items

 Timely resolution of GST and invoice-related discrepancies

 Reduction in manual processing through automation

 Improved invoice processing turnaround time

 Timely closure of audit queries and internal control exceptions

Candidate Profile

Qualification:

 Graduate in Commerce/Finance/Accounting.

 CA Inter, CMA Inter, equivalent qualification would be an added advantage.

Experience:

 Approximately 3–6 years of relevant experience in Accounts Payable, preferably in

retail, real estate, property management or a multi-location business.

 Experience in rental accounting, CAM, landlord reconciliation and invoice processing will

be preferred.

Key Skills:

 Strong understanding of Accounts Payable processes.

 Good knowledge of accounting principles and GL reconciliation.

 Understanding of GST and taxation aspects related to invoices.

 Strong Excel skills, including reconciliation and data analysis.

 Experience working on ERP/accounting systems such as SAP, Oracle, Microsoft

Dynamics or similar platforms.

 Strong attention to detail and numerical accuracy.

 Good stakeholder management and communication skills.

 Ability to manage multiple deadlines and high-volume transactions.

 Process-oriented mindset with a focus on automation, controls and continuous

improvement.

Behavioural Competencies

 Ownership and accountability

 Attention to detail

 Strong analytical and problem-solving skills

 Deadline-oriented approach

 Effective stakeholder coordination

 Proactive issue resolution

 Process improvement mindset

 Strong control and compliance orientation

Work Location: In person

📌 Senior Executive - Accounts & Finance (India)
🏢 MR.DIY
📍 India