Job Description – Transport Coordinator

Position Summary
The Transport Coordinator is responsible for planning, coordinating, and monitoring
transportation activities to ensure the safe, timely, and cost-effective practices. The role involves
coordinating with drivers, transport vendors, internal departments and other stakeholders while
maintaining accurate records and ensuring compliance with institute policies and applicable
regulations.

Education

- Bachelor’s degree or diploma in Logistics, Supply Chain Management, Transportation,

Business Administration, or a related field.

- Additional certification in Logistics, Supply Chain, Fleet Management, or Transportation

Management is an advantage

Required Experience

- 2–5 years of experience in transportation coordination, logistics, fleet operations, or a related role.

- Experience coordinating drivers, transport vendors, routes, schedules, and vehicle movements.

- Experience in maintaining transportation records, reports, and documentation.

- Experience handling transport-related issues, delays, breakdowns, and emergency situations.

- Experience with MS Office, transportation management systems, ERP systems is preferred.

- Willingness to work flexible schedule when required, including weekends or public holidays depending on operational needs.

Responsibilities & Duties

Coordinate daily transportation activities and ensure vehicles and drivers are available according to operational requirements.

- Plan and schedule vehicle movements, routes, pickups, deliveries, and transportation services.

- Coordinate with drivers, transport vendors, suppliers, customers, and internal departments.

- Monitor vehicle movements and ensure transportation schedules are followed.





- Track delays, cancellations, breakdowns, and other transport-related issues and take corrective action promptly.

- Arrange alternative transportation when vehicles or drivers are unavailable.

- Verify driver and vehicle documentation, including licenses, permits, insurance, registration, and required compliance documents.

- Maintain accurate records of vehicle movements, trips, mileage, fuel consumption, driver assignments, and transportation costs.

- Monitor vehicle maintenance schedules and coordinate servicing and repairs with relevant teams or vendors.

- Ensure drivers and transport vendors follow company safety policies and procedures.

- Monitor driver performance and report safety, attendance, or service-related concerns to management.

- Coordinate transportation requirements for meetings, events, employee movements, deliveries, or other company activities as applicable.

- Review transport invoices and supporting documents and coordinate with Finance for processing and reconciliation.

- Monitor transportation costs and identify opportunities to improve efficiency and reduce expenses.

• Prepare daily, weekly, and monthly transportation reports as required. • Maintain proper documentation and filing of transportation-related records.

- Respond promptly to transportation-related queries and complaints from employees, customers, or other stakeholders.

- Ensure compliance with company policies, safety standards, and applicable transportation laws and regulations.

- Support audits and provide transportation records and reports when required.

- Perform other transportation and logistics duties assigned by management/Institute.

Survey No 9/,9/2,At post-Dahivad,Bheind Textile Park,Shirpur
Dhule-425405

📌 Transport Coordinator (India)
🏢 Narsee Monjee Institute of Management Studies (NMIMS)
📍 India