JOB DESCRIPTIONAccounts & Finance Executive

About the Role

Arc Space is currently restructuring its business into an integrated Design, Construction Management, Contracting and Trading organization.

We are looking for a responsible and organized Accounts & Finance Executive to take ownership of the company's day-to-day accounting, financial records, project-wise accounts, receivables, payables and cash-flow reporting.

This is an important role in the company. The person should not be limited to data entry or bookkeeping, but should help management clearly understand the financial position and profitability of each project and the business as a whole.

Key Responsibilities1. Daily Accounting

- Record all company income and expenses accurately and on time.
- Maintain cash and bank transactions.
- Maintain petty cash and daily cash records.
- Prepare and record sales invoices and purchase bills.
- Record client receipts and payments.
- Record contractor, supplier and vendor payments.
- Maintain proper supporting documents for every transaction.
- Perform regular bank reconciliation.
- Ensure financial records are updated continuously.

2. Project-Wise Accounts

Maintain separate financial records for each project.

Track:

- Project contract value
- Design fees
- PMC fees
- Construction income
- Material/trading income
- Client advances
- Client collections
- Project expenses
- Material purchases
- Labour and contractor payments
- Other direct project expenses
- Outstanding amounts
- Project profitability

The Accounts Executive should be able to provide a clear financial status of any project whenever required.

3. Accounts Receivable

- Maintain an updated client outstanding list.




- Track due dates and pending payments.
- Prepare payment reminders and statements.
- Coordinate with the administration/project team regarding pending client payments.
- Report overdue amounts to management.
- Monitor project advances and stage payments.

4. Accounts Payable

- Maintain supplier and contractor outstanding statements.
- Verify bills before presenting them for approval.
- Track payment commitments.
- Maintain due-date schedules.
- Ensure duplicate or unsupported payments are avoided.
- Coordinate with the Operations/Project Coordinator regarding work completion and payment requirements.

5. Cash Flow Management

Prepare a regular cash-flow statement showing:

- Current cash and bank balance
- Expected client collections
- Upcoming contractor payments
- Supplier payments
- Salaries
- Office expenses
- Taxes and statutory commitments
- Other upcoming financial requirements

Management should be able to understand the company's expected cash position for the coming weeks.

6. Financial Reporting

Prepare regular management reports including:

Weekly

- Client outstanding
- Supplier/contractor outstanding
- Cash position
- Major upcoming payments
- Major expected collections

Monthly

- Income statement / P&L;
- Project-wise income and expenditure
- Project-wise gross profit
- Receivables
- Payables
- Cash-flow position




- Major expense summary

7. Coordination With CA / Tax Professionals

- Coordinate with the company's Chartered Accountant and tax consultants.
- Provide required accounting records and supporting documents.
- Assist with GST, TDS and other statutory requirements as applicable.
- Maintain proper documentation for statutory compliance.
- Follow up on accounting and tax-related requirements.

8. Internal Financial Control

- Ensure payments are made only after proper verification and approval.
- Maintain proper authorization records.
- Avoid unauthorized cash transactions.
- Verify bills, invoices and supporting documents.
- Maintain proper records of advances given to staff, contractors and vendors.
- Identify unusual, duplicate or unsupported transactions and report them to management.

9. Management Support

The Accounts & Finance Executive should be able to answer management questions such as:

- How much money is currently receivable from clients?
- How much is payable to contractors and suppliers?
- How much has been spent on each project?
- Which projects are profitable?
- What payments are due this week?
- What collections are expected this week?
- What is the company's current cash position?
- How much cash will be required over the coming weeks?

Job Type: Full time

Pay: ₹15,000.00 - ₹30,000.00 per month

Benefits:

- Cell phone reimbursement
- Internet reimbursement

Education:

- Bachelor's (Required)

Experience:

- total work: 2 years (Required)
- Accounting: 1 year (Required)

Language:

- English (Required)
- Hindi (Required)
- Malayalam (Required)

Work Location: In person

📌 Accounts and Finance Assistant (India)
🏢 Arc Space Architecture
📍 India