Department: Finance & Accounts | Reports To: AP Team Lead
Location: HSR Layout (client location)
Purpose of the Role
Process, validate, and post non-trade invoices (rent, utilities, qualified fees, marketing, IT/AMC, employee reimbursements, fixed asset vendor bills) in Microsoft Dynamics 365 Finance & Operations, ensuring timely and accurate booking distinct from merchandise/trade vendor payables.
Key Responsibilities
- Receive, verify, and enter non-trade invoices in D365 (vendor invoice journal / invoice register), ensuring correct GL coding, cost center, and department tagging
- Match invoices to POs/contracts where applicable (non-PO invoices for services go through approval workflow instead)
- Route invoices for approval via D365 workflow; track pending approvals and follow up
- Verify TDS/GST applicability and ensure correct tax codes are applied per Indian tax rules
- Reconcile non-trade vendor ledger balances monthly
- Process employee reimbursement claims and utility/rent recurring entries
- Support month-end close: accruals for unbilled non-trade expenses, prepaid amortization schedules
- Respond to vendor/internal queries on payment status
Key Deliverables
- Non-trade invoices processed within 2 working days of receipt
- Zero duplicate payment errors
- Month-end accrual schedule submitted on time
Qualifications & Experience
- B.Com / M.Com or equivalent
- 1–3 years in AP processing, retail or multi-location entity preferred
- Working knowledge of Microsoft Dynamics 365 F&O; (vendor invoice module, workflow approvals)
- Basic understanding of TDS, GST input credit rules on services