Job Responsibilities :

Executive Support & Schedule Management:

- Setting up travel and planning & scheduling of meetings, events / conferences and other appointments to ensure day to day smooth operations
- Extremely active calendar management /appointments, prioritization and understanding / analyzing the need
- Plans, coordinates and ensures the Directors' schedule is followed and respected
- Preparing Minutes of Meetings and follow up with the respective personnel / department in order to ensure the timely execution
- Provides a bridge for smooth communication between the Directors office and internal departments; demonstrating leadership to maintain credibility, trust,and support
- Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the Director
- Prioritizes conflicting needs; handles matters expediously and proactively, and follows through on projects to successful completion, often with deadline pressures.

Office Management / Administration:

- Directors office related Projects Management & Coordination
- Understand and internalise agenda of the Director
- Ability to drive and manage Directors office
- Drive each vertical
- Oversight of processes, cleanliness, stores, periodic events in the calendar, relationship management periodic contact in some form with key contacts & address book and contact management
- Communication link with external constituents such as Government, Trade / Industry bodies etc
- Prepare drafts of speeches & communication
- Be eyes and ears of the Management
- Draw attention to exceptions and deviances




- Review and summarize miscellaneous reports and documents, and prepare background documents (if necessary)
- Initiate and respond to written and verbal correspondence, including composition, editing and distribution
- Monitor / analyze to ensure compliance with established methods, guidelines, standards and procedures
- Creating and collate necessary presentations and paperwork before meetings
- Filing physical and online efficiencies
- Any other work as and when assigned by the Director or Member of Management Board

Job Knowledge (Prerequisite)

- Stay organized and to manage time & work space
- Acting as a main point of contact
- Maintaining Calendar ,tracking meetings and activities
- Handling correspondence directed to Managers/Associates
- Producing reports and presentations
- Maintaining the current filing and database system
- Performing office duties that include ordering supplies and managing records database.
- Providing general administrative support.

Skill Set

- Excellent communication skills (both verbal & written)
- Strong organizational, analytical, leadership and project management skills
- Advanced knowledge of IT skills
- Solid administrative, organization and clerical skills
- Ability to multi-task, prioritize, and manage operations
- Ability to work across teams and with a variety of projects and constituencies.

Education Qualification & Experience:

- Graduate preferably English (Hons) & Course from YWCA Secretarial Practice
- Minimum 7 years of experience in similar role.

Skills: office support , Secretarial Assistance, Administration, Personal Assistance, Project Management

Experience: 8.00-13.00 Years

📌 Office Support / Secretarial Assistant (Delhi)
🏢 Apeejay Stya Group
📍 Delhi