Job Description

• Invoice Processing- Receive, review, and process vendor invoices accurately and in a timely manner.

• Verify supporting documentation, approvals, and account coding for completeness and compliance.

• Perform 2-way and 3-way matching of invoices with purchase orders and goods receipts.

• Investigate and resolve invoice discrepancies by coordinating with vendors and internal departments.

• Post approved invoices into the accounting/ERP system (e.g., SAP, Oracle, NetSuite).

• Vendor Master Management- Create, update, and maintain accurate vendor master records in accordance with internal policies.

• Validate vendor tax IDs, bank details, and supporting documentation to prevent duplicate or fraudulent records.

• Coordinate with multiple teams & business for vendor onboarding and maintenance.

• Periodically audit and cleanse vendor data to ensure accuracy and compliance.

• Payments Processing- Prepare payment runs for vendor invoices and employee reimbursements in accordance with payment terms.

• Reconcile payment batches with accounting records and bank statements.

• Ensure payments are made in line with company policy, cash flow planning, and statutory requirements.





• Maintain proper documentation and audit trail for all disbursements.

• Monitor unprocessed payments, returned transactions, or duplicate payments and take corrective action.

• Travel & Expense (T&E;) Claims- Review and audit employee T&E; claims for accuracy, policy compliance, and required approvals.

• Process timely reimbursements for approved claims.

• Educate employees on T&E; policies and system procedures.• Identify policy violations or duplicate submissions and follow up for resolution.

• Reporting & Compliance- Support month-end and year-end closing activities, including accruals, vendor reconciliations, and reporting.

• Prepare AP aging reports, payment forecasts, and other relevant analyses.

• Ensure compliance with accounting standards, internal controls, and statutory regulations.

• Assist internal and external auditors by providing required documentation and explanations.

• Timeliness and accuracy of invoice and payment proposal.

• Compliance with internal policies and audit requirements.

• Vendor and employee satisfaction levels.

• Reduction in pending payables, duplicate payments, and processing errors.

📌 Assistant Manager - Operations (Accounts Payable) US Shifts - Vimannagar WFO (Pune)
🏢 Wns Global Services
📍 Pune