Responsibilities

Responsibilities: Strategy, Planning, SOP and Guidelines

1.

Techno-Commercial Strategy and Initiatives

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Understand the Techno-Commercial strategy and plan for Site

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Take necessary actions in own area of work to implement strategic initiatives (Site specific) as per plan Core Procurement,

1.

Purchase Requisition (PR) Review

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Assist in the review of approved PR from user department; seek additional information if
required from user for correctness & completeness of PR

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Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)

1.

Strategic Sourcing for Capex, Opex, Bulk Material & Services. Contribute to the strategic sourcing process by participating in activities such as:

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Selection of bidding process, preparation of vendor selection approach and vendor
evaluation criteria depending on the nature of the category

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Preparing the request for information (RFI) document for bidder evaluation

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Identification of potential bidders who meet the requirements (using Company vendor
database, Supply market analysis, advertisement or recommendations from other teams)

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Preparation of the Request for Proposal (RFP) document

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Organizing and planning pre-bid meetings based on the queries and communication
requirements from vendors

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Technical and Commercial bid evaluation of vendors

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Conducting fact-based negotiations/e-auction with shortlisted bidders

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Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA.

1.

Contract Preparation and Order Placement

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Prepare contract document as per stated protocols & standard templates

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Set up the approved contract record within the ERP system, using the appropriate system steps and functionality

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Maintain the contract document for future reference as per defined document
management policy

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Send the contract to vendor and all identified stakeholders

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Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/
CPBG) / Customs related documents from vendor as per requirements
Procurement through Rate Contracts

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Based on approved NFA, prepare, review and issue rate contracts

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Prepare master outline agreement (OA) in ERP system based on rate contract

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Prepare PO / SO for procurement under valid rate contract

Associated Procurement Activities

1.

Post Order Management

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Prepare Billing Break Up and get it uploaded in SAP, if applicable

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Expediting of ordered materials for timely delivery

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Address, resolve or re-allocate and share response for queries raised by vendors or from
other internal stakeholders, during expediting delivery

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Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra
items, Time Extensions etc.

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Facilitate closure of contracts and take necessary actions

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Manage inbound logistics services for other Ex-Works Domestic Supplies

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Execute contingency plans in case of immediate business requirements

1.

Supplier Management –

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Supplier/ Vendor Identification and Onboarding

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Coordinate with recent identified vendors to send information/ documents in predefined
forms for evaluation

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Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments

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Check details of forms submitted by vendor for their completeness and validity of
documents

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Interact and take approval of Quality/ User/HSE department for vendor assessment if

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If the vendor is qualified based on the vendor evaluation criteria, update approved vendor
list & communicate to vendor

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Populate required data and documents into MDG/Ariba system to get vendor code created in SAP

1.





Supplier/ Vendor Performance Management

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Contribute to performance evaluation, management and development planning of suppliers/vendors for assigned category by partaking in activities such as:

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Preparation of vendor segmentation matrix based on annual spend with the vendor and
risks associated

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Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment

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Assigning performance levels to vendors, reviewing vendor scorecard, and checking if the
performance is meeting desired level

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In case of satisfactory performance, communicating performance feedback to vendors
highlighting improvement opportunities on individual parameters

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In case of unacceptable performance, communicating performance to vendor & planning
discussions to identify actions required for performance improvement Supplier/ Vendor Engagement

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Establish strategic partnerships with suppliers/ vendors of assigned category which will
benefit Adani from a long-term perspective and effectively leverage them for value addition to business

1.

Data management

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Data Analytics

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Assist in collation and analysis of data related to various procurement activities (e.g.
commodity analysis, supplier debugging, etc.) for respective categories

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Identify and seek opportunities to improve efficiency and value by analyzing data

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Contribute to action planning and implementation based on data analytics performed for
assigned categories

1.

Risk Management

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Assist in identifying all procurement risks for assigned categories (using master list of
procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register)

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Provide support in evaluation and prioritization of the identified risks on their likelihood,
impact and controllability

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Contribute to the preparation of risk mitigation plan and update of the category risk register

Qualifications

More than 6 years of relevant experience in procurement and supply chain management.

Bachelor’s degree in mechanical / electrical / civil engineering

📌 Category Lead / Team Lead Buyer - Services & Others (Site) (Duraisamypuram)
🏢 Nameless
📍 Duraisamypuram