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Title - Project Assistant

In this role you’ll make an impact by:

Job Purpose
Primarily to support the Project Director by coordinating everyday tasks at the project.
- Calendar management
- Meeting coordination and Mo
- Action item follow-up
- Travel and logistic
- Email triaging and light correspondence
- Calendar and Schedule Management
- Maintain and update the calendar, ensuring effective time allocation for meetings, reviews, site visits, and strategic planning.
- Proactively block time for priority tasks, travel, breaks, and preparation.
- Resolve scheduling conflicts and anticipate scheduling needs ahead of time.
- Meeting Coordination and Facilitation
- Schedule and organize meetings (internal and external), virtual or in-person, including team reviews, vendor meetings, and global stakeholder calls.
- Prepare and circulate meeting agendas in advance.
- Record, draft, and distribute Minutes of Meetings (MoMs) with transparent action items, owners, and deadlines.




- Track and follow up on action items from meetings to ensure timely completion.
- Email and Communication Management
- Review and prioritize incoming emails and messages on behalf of the Director.
- Draft, reply to, or flag non-critical communication for review.
- Maintain confidentiality and tone consistency in all communications.
- Liaise with internal teams and external partners to ensure timely responses.
- Travel and Logistics Planning
- Organize domestic and international travel (flights, accommodation, transport, visa support).
- Prepare detailed travel itineraries with meeting schedules and contact info.
- Coordinate with travel teams and vendors for last-minute changes or requirements.
- Project and Stakeholder Coordination
- Serve as a point of contact for internal stakeholders, vendors, and consultants on administrative/project scheduling matters.
- Help in preparing high-level summaries or reports for project status, milestones, and follow-ups.
- Support

📌 Project Assistant (Mumbai)
🏢 Novozymes South Asia
📍 Mumbai