About the role We're looking for a highly organised person to support the day-to-day administration behind Fireflies' campaigns, content projects, creators and events.It's for someone who loves organising information, following up with people, maintaining trackers and making sure all the small but important things actually get done.What you'll do Campaign administrationMaintain campaign trackers and timelinesUpdate task lists and delivery statusOrganise client and project foldersMaintain naming conventions and file archivesCollect links, assets and campaign deliverablesPrepare meeting notes and action listsCreator and talent administrationMaintain our creator/model/talent databaseUpdate contact information, rates and availabilitySend briefs and collect confirmationsFollow up on outstanding contentTrack content approvals and posting datesCollect live links/screenshots once content is publishedMaintain usage-rights and deliverables recordsFireflies actively works with creators and models across regional campaigns,
so there is a meaningful amount of administration behind that network.Finance and supplier administrationRequest quotations from suppliersOrganise quotations and invoicesMaintain PO/payment trackersFollow up internally on outstanding paperworkMaintain vendor informationFlag payments that are approaching due datesReporting supportCollect campaign results from platformsPopulate reporting templatesOrganise screenshots, links and performance dataPrepare the first draft of campaign reportsWhat we're looking for 1-3 years' experience in agency administration, project coordination, marketing operations or similarExtremely organisedStrong Excel/Google Sheets skillsVery good written EnglishComfortable following up repeatedly and politelyExcellent attention to detailComfortable managing lots of small tasks simultaneouslyReliable and proactiveAble to work independentlyYou are probably a valuable fit if You genuinely enjoy:checklists,trackers,organised folders,clean spreadsheets,closing open tasks,and reminding people of things before anyone else remembers.Location Remote - IndiaSalary ₹30,000-45,000/month , depending on experience.