Location: Mumbai – Head Office

Employment Type: Full time

Experience: 1–3 Years

Work Mode: In-person / Office-based

Reporting To: Head of Projects

About A.G. Concepts

A.G. Concepts is a Mumbai-based Design & Build company delivering projects across OOH / Outdoor Media, DOOH, Airport Media, Signage, Retail Environments, Commercial Interiors and allied infrastructure.

Our projects bring together design, engineering, fabrication, production and on-site execution, requiring close coordination between clients, consultants, vendors, production teams and project sites.

About the Role

We are looking for a Project Coordinator / Project Executive with a technical background to support the Head of Projects at our Mumbai Head Office.

This is primarily an office-based project coordination role involving project communication, documentation, drawing coordination, scheduling, vendor and site follow-ups, progress tracking and reporting.

The candidate will act as an important coordination link between the Head of Projects, internal design/engineering teams, clients, vendors, fabricators and site teams, helping ensure that information flows accurately, responsibilities are clearly tracked and project actions are completed within agreed timelines.

The role is particularly suited to a young technical professional looking to develop strong hands-on experience in managing complex Design & Build projects from the Head Office.

Key Responsibilities

- Assist the Head of Projects in the day-to-day coordination and monitoring of ongoing projects.
- Coordinate project-related communication between the Head Office, clients, consultants, design teams, vendors, fabricators and site personnel.
- Track project activities, deliverables, approvals, material requirements, production schedules and site timelines.
- Follow up on pending actions and ensure that commitments made by internal teams, vendors and contractors are closed within agreed timelines.
- Read and understand technical drawings, layouts, specifications, dimensions and basic fabrication details.
- Coordinate the issue,



receipt and circulation of drawings, revisions, specifications and other technical information to concerned stakeholders.
- Maintain proper records of approved drawings, drawing revisions, BOQs, specifications, material approvals, samples, site measurements and project correspondence.
- Prepare and regularly update project trackers, action lists, Minutes of Meetings (MOMs), progress reports and status dashboards for review by the Head of Projects.
- Prepare MOMs for project meetings and systematically follow up on agreed action points.
- Coordinate with vendors and fabricators regarding drawings, materials, samples, production status, inspections and dispatch schedules.
- Obtain regular progress updates, photographs and reports from project sites and highlight delays, discrepancies or areas requiring management attention.
- Assist in identifying coordination gaps, technical issues or potential project delays and escalate them to the Head of Projects in a timely manner.
- Support coordination of material dispatches, site requirements and installation schedules.
- Assist with basic quantity calculations, BOQs, comparative statements and other project-related technical/commercial documentation when required.
- Participate in internal project review meetings and prepare clear, concise status updates for management.
- Project status report generation, MIS.
- Ensure that all project documentation and communication are systematically maintained and easily accessible throughout the project lifecycle.

Qualifications & Experience
- Diploma / Bachelor’s Degree in Mechanical, Civil, Production, Architecture, Interior Design, or a related technical field.
- 1–3 years of relevant experience in Project Coordination, Project Execution, Technical Coordination, Design & Build, Construction, Interior Fit-outs, Engineering, Signage, Fabrication or a related projects.

If you enjoy working at the intersection of design, engineering, fabrication, and on-site execution, and want to build practical experience across large-scale commercial and media projects, we would like to hear from you.

Apply now to join A.G. Concepts.

📌 PROJECT COORDINATOR / PROJECT EXECUTIVE – TECHNICAL (Mumbai)
🏢 AG CONCEPTS
📍 Mumbai