Role: Post Closing Collections & Finance Specialist

Location: Uppal, Telangana.

Shift Timing: Night shifts (EST hours)

About the role

This role owns everything that happens after a candidate accepts an offer collecting and organizing every required document, coordinating background checks, tracking payment schedules, and issuing invoices, so nothing falls through the cracks between a placement closing and the paperwork being fully complete.

Responsibilities

Maintain a complete, audit-ready file for every closed placement signed agreements, offer confirmation, start date, and any approved amendments

Coordinate and track the background check process for each new placement through to completion

Collect all required post-placement documents from candidates and ensure files are complete before a placement is marked closed

Track each candidate's payment schedule from placement through the full collection period

Prepare and send invoices accurately and on schedule

Personally reach out to candidates directly on payment or document matters professionally, promptly, and with a transparent record of every conversation

Confirm and log payments received against the expected schedule, flagging any discrepancies immediately





Monitor the first 30 and 60 days after every placement closely

Escalate to leadership immediately if a candidate becomes unresponsive or an issue can't be resolved directly

Coordinate with recruiters and Talent Acquisition to resolve incomplete files or missing signatures

Ensure any non-standard arrangement is captured in a signed written document never a verbal agreement alone

Prepare a regular status report for leadership on collections, outstanding documentation, and at-risk files

Maintain strict confidentiality of candidate financial and personal information

What we're looking for

4-5 years of experience with background check coordination for new hires or placements

Sharp, street-smart instincts someone who reads a situation quickly and knows how to navigate it

Skilled at payment-related negotiation and follow-through, with exceptional communication

Strong Excel skills; comfortable working inside structured tracking systems

Discretion and sound judgment handling sensitive financial and personal information

Prior experience in collections, accounts receivable, invoicing, or lending/mortgage post-closing is a strong plus

📌 Post Closing Collections & Finance Specialist (Hyderabad)
🏢 Maes Solutions
📍 Hyderabad