Job Title: Office Manager

Location: Mumbai, Maharashtra (On-site)

Company: Pentaspace Design Studio

About Pentaspace Design Studio

Pentaspace Design Studio is a leading architectural and design firm headquartered in Mumbai, known for visionary commercial, residential, and master-planning developments that blend aesthetic excellence with functional precision.

Role Overview The Office Manager will take complete ownership of office operations, ensuring every administrative, facilities, and support function runs smoothly with minimal oversight. This is a senior, hands-on role for someone who can independently check, follow up, and close out operational matters across the studio — from vendor performance to compliance documentation — without needing constant direction.

Key Responsibilities

- Own end-to-end office operations, proactively checking and following up on all administrative, facilities, and vendor matters to closure.
- Oversees vendor contracts and performance (housekeeping, courier, pantry, maintenance, security) and ensure service-level accountability.
- Oversee office budgets, petty cash, and expense tracking in coordination with Finance.
- Coordinate travel, meeting logistics, internal events, and client visit arrangements.
- Maintain office records, statutory documentation, and internal filing systems, ensuring nothing falls through the cracks.




- Supervise support staff and ensure day-to-day operational discipline across the studio.
- Liaise with HR, Finance, and Admin on cross-functional operational needs.
- Act as the primary point of accountability for office readiness, safety compliance, and workplace standards.
- Drive CRM implementation across teams, ensure regular usage, and follow up with team members and Team Leads for timely and accurate CRM updates.

Key Requirements

- Education: Bachelor's degree in any discipline; certification in office/facilities administration is a plus.
- Experience: 8+ years in office administration or operations management, with a proven ability to independently manage and follow through on multiple operational threads, preferably in a design, architecture, or professional services environment.
- Location: Must be based in or willing to relocate to Mumbai.

Mandatory Skills

- Strong ownership mindset — proactively tracks and follows up rather than waiting to be asked.
- Proven vendor management and negotiation experience.
- Excellent organizational skills with the ability to manage multiple operational streams simultaneously.
- Proficiency in MS Office / Google Workspace.
- High discretion in handling confidential office and financial information.
- Strong problem-solving skills and ability to work independently.
- Positive Spoken English .

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📌 Office Manager (Mumbai)
🏢 Pentaspace Design Studio
📍 Mumbai