Key Responsibilities
Maintain project documentation for shipbuilding and ship repair projects.
Prepare and maintain document registers, transmittals, trackers, and status reports.
Receive documents from engineering, production, procurement, quality, vendors, and subcontractors and ensure proper filing and distribution.
Coordinate the submission and approval of drawings, specifications, reports, inspection documents, certificates, and technical documents.
Track document revisions and ensure that only the latest approved revision is available to the concerned departments.
Maintain records of incoming and outgoing correspondence with clients, vendors, consultants, classification societies, and other stakeholders.
Prepare document transmittals and follow up on pending approvals/comments.
Maintain soft-copy and hard-copy records in accordance with company/project procedures.
Support preparation and compilation of ship handover/delivery documentation, including as-built drawings, manuals, certificates, test reports, inspection records, and other final documentation.




Coordinate with various departments to collect documents required for quality audits, inspections, trials, and ship delivery.
Maintain confidentiality and security of sensitive project and defence-related documents.
Assist project managers and department heads in retrieving documents and providing document status updates.
Ensure compliance with GSL's document-control procedures, quality-management requirements, and applicable contractual requirements.
Assist in maintaining documentation related to FAT, HAT, SAT, sea trials, harbour trials, inspections, and commissioning, where applicable.

Typical Documents Handled
Engineering drawings and revisions
Ship specifications
Technical reports
Inspection and test reports
Material certificates
Vendor documents
Purchase/order-related documents
Quality assurance/quality control records
Non-conformance reports
Trial and com

📌 Documentation Assistant Goa
🏢 Western Groups of
📍 Goa