Job Summary

We are looking for a smart, organized, and responsible Executive Assistant to provide administrative and coordination support to senior management. The candidate will be responsible for managing schedules, correspondence, meetings, documentation, follow-ups, and day-to-day office coordination.

Key Responsibilities
Manage the calendar, appointments, meetings, and schedules of senior management.
Prepare letters, reports, presentations, and other business documents.
Handle emails, phone calls, correspondence, and official communication.
Coordinate meetings and prepare agendas, minutes, and follow-up actions.
Maintain confidential records, files, and important documents.
Coordinate with internal departments, clients, vendors, and external stakeholders.
Follow up on assigned tasks and ensure timely completion.
Prepare daily/weekly reports and status updates for management.
Assist management with travel arrangements, meetings, and official visits.
Maintain proper documentation and filing systems.




Perform general administrative and coordination duties as required.
Support management in day-to-day operational activities.

Qualifications
Bachelor's degree in Business Administration, Management, Commerce, or any relevant field.
Freshers can also apply.
1–3 years of experience as an Executive Assistant, Personal Assistant, Admin Executive, or similar role will be an advantage.

Required Skills
Proficient in Microsoft Office – Word, Excel and PowerPoint
Good email drafting and communication skills
Excellent organizational and time-management skills
Strong follow-up and coordination ability
Good English communication skills
Ability to maintain confidentiality
Qualified attitude and good interpersonal skills
Ability to multitask and work under deadlines

Preferred Candidate
Smart, presentable, and well-organized
Robust attention to detail
Valuable problem-solving ability
Willing to work in a shipyard / industrial

📌 Back Office Executive Kochi
🏢 Sea blue shipyard Ltd,Vypin
📍 Kochi