Head – Placement Operations

- Position Details

Position: Head – Placement Operations

Department: Training & Placement Cell

Reporting To: Head – Training & Placement

Location: University Campus

Employment Type: Full time

- Position Purpose The Head – Placement Operations will be responsible for planning, coordinating and executing the University’s complete campus recruitment process.

The incumbent will ensure a structured, transparent, student-centric and employer-friendly placement process from student registration and eligibility verification through recruitment, offer management, joining confirmation and final placement reporting.
- Key Responsibilities

A. Placement Planning
- Develop the annual University Placement Plan.
- Prepare school-wise and programme-wise placement calendars.
- Establish placement targets in consultation with the Director T&P; and Deans.
- Develop recruitment schedules based on academic calendars.
- Coordinate recruitment drives across Schools.

B. Student Registration & Eligibility
- Establish the annual student placement registration process.
- Maintain an updated database of placement-seeking students.
- Verify eligibility according to company requirements.
- Maintain student profiles, resumes and academic records.
- Ensure accuracy of student placement data.
- Develop placement-readiness categories based on student performance.

C. Recruitment Process Management Coordinate the complete recruitment lifecycle:

Company Requirement → JD → Eligibility → Student Registration → Pre-Placement Talk → Assessment → GD/Case Study → Interview → Selection → Offer → Joining

- Coordinate with recruiters for recruitment schedules.
- Arrange infrastructure and interview facilities.
- Coordinate online and offline assessments.
- Ensure smooth execution of interviews.




- Coordinate with faculty and administrative teams.
- Resolve operational issues during recruitment.

D. Placement Calendar
- Develop a centralised placement calendar.
- Avoid conflicts between academic schedules and recruitment drives.
- Ensure timely communication to students.
- Coordinate recruitment schedules across multiple Schools.

E. Offer Management
- Maintain offer records.
- Verify offers received from recruiters.
- Track accepted and declined offers.
- Monitor joining dates.
- Track students who join the organisation.
- Maintain records of PPOs and final placements.

F. Student Communication
- Establish standard communication protocols.
- Communicate placement opportunities to eligible students.
- Ensure students understand:
- eligibility
- selection process
- job profile
- compensation
- location
- joining requirements
- Maintain transparency and consistency in placement communication.

G. Placement Policy
- Implement the University’s placement policy.
- Develop SOPs for:
- registration
- eligibility
- multiple offers
- withdrawal
- offer acceptance
- attendance
- disciplinary matters
- Recommend policy improvements to the Director T&P.;

H. School-Level Coordination
- Work with Faculty Placement Coordinators.
- Conduct regular School-wise placement reviews.
- Identify students requiring additional support.
- Monitor placement progress programme-wise.

I. Placement Events

Coordinate

- Campus recruitment
- Job fairs




- Mega placement drives
- Pool campus drives
- Recruitment weeks
- Assessment centres
- Career fairs

4. Placement MIS & Reporting

Prepare periodic reports covering

- registered students
- eligible students
- students placed
- placement percentage
- company-wise hiring
- programme-wise placement
- school-wise placement
- package statistics
- offer statistics
- PPOs
- joining status

5. Key Performance Indicators
- Overall placement percentage
- Eligible-to-placed conversion
- Number of placement opportunities
- Offer-to-joining ratio
- PPO conversion
- Recruitment process turnaround time
- Student participation rate
- Employer satisfaction
- Accuracy of placement data
- School-wise placement performance

6. Team Management
- Lead Placement Managers, Officers and Executives.
- Allocate recruiter and programme responsibilities.
- Set monthly and annual targets.
- Conduct weekly recruitment reviews.
- Monitor team productivity.
- Establish recruitment SOPs.

7. Competencies
- Excellent execution skills
- Strong coordination capability
- Process orientation
- Attention to detail
- Data management
- Crisis management
- Student handling
- Employer coordination
- Communication skills
- Ability to work under high-pressure recruitment timelines

8. Qualification & Experience
- Postgraduate degree in Management, HR, Business Administration or related discipline.
- 8–12 years of relevant experience in placement, recruitment, HR operations, campus hiring or higher education.
- Strong experience in managing large-scale recruitment processes preferred.

9. Reporting Reports to: Head – Training & Placement

Works closely with: Corporate Relations, Training & Career Development, Internship, Deans, HoDs, Faculty Placement Coordinators and students.

📌 Head – Placement Operations (Jaipur)
🏢 Vivekananda Global University
📍 Jaipur