– Executive Assistant to Directors

Position: Executive Assistant to Directors

Location :Lower Parel West, Mumbai

Experience :2–4 Years

Salary: ₹30,000 – ₹40,000 per month

Work Mode: Work from OfficeWorking Days : Monday to SaturdayAbout the Role

We are looking for a proactive, organized, and highly professional Executive Assistant to provide administrative, coordination, and organizational support to the Directors.

The successful candidate will be responsible for managing schedules, coordinating meetings, tracking important follow-ups, preparing reports and presentations, and ensuring that the Directors’ day-to-day activities are handled efficiently.

This role requires excellent communication, strong attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

- Manage and maintain the Directors’ calendars, appointments, meetings, and daily schedules.
- Coordinate internal and external meetings with clients, vendors, business partners, and other stakeholders.
- Prepare meeting agendas, presentations, reports, and business documents as required.
- Attend meetings, prepare minutes, and track action items and follow-ups.
- Manage emails, correspondence, calls, and other communications on behalf of the Directors when required.
- Coordinate with various departments to ensure timely completion of tasks and assignments.
- Follow up with employees, clients, vendors, and other stakeholders on behalf of the Directors.
- Maintain and organize significant documents, records, reports, and confidential information.
- Assist with business travel arrangements, including flights, hotels, transportation, and itineraries.
- Track important deadlines, commitments, meetings, and pending activities.
- Prepare and maintain daily/weekly status reports, MIS, and management updates.
- Assist in preparing PowerPoint presentations, Excel reports, and other business-related documents.




- Support the Directors with business-related coordination and administrative activities.
- Handle confidential and sensitive information with a high level of professionalism and discretion.
- Take ownership of assigned tasks and ensure timely completion.
- Perform other administrative, coordination, and support responsibilities as assigned by the Directors.

Required Qualifications & Skills
- Graduate in any discipline.
- 2–4 years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar administrative/coordination role.
- Excellent verbal and written communication skills.
- Strong organizational, planning, and time-management abilities.
- Proficiency in MS Office, particularly Word, Excel, and PowerPoint.
- Familiarity with Outlook, Gmail, calendar management, and online meeting platforms.
- Strong follow-up and coordination skills.
- Ability to manage multiple priorities and work effectively under deadlines.
- Professional and confident when interacting with senior management and external stakeholders.
- High level of integrity, confidentiality, and discretion.
- Strong attention to detail and problem-solving skills.
- Ability to work independently with minimal supervision.
- Flexible and adaptable to changing business priorities.

Ideal Candidate Profile We are looking for someone who is:
- Proactive and well-organized
- Professional, presentable, and confident
- Excellent at follow-ups and coordination
- Comfortable working closely with senior management
- Strong in calendar and schedule management
- Detail-oriented and deadline-conscious
- Flexible and able to adapt to changing priorities
- Trustworthy and discreet when handling confidential information
- A good communicator with a positive, can-do attitude

What You Can Expect
- Opportunity to work closely with senior leadership.
- Exposure to business operations and management-level activities.
- A dynamic and fast-paced work environment.
- Opportunity to develop strong executive coordination, communication, and organizational skills.

📌 Executive Assistant to Directors (Mumbai)
🏢 Helios Systems Asia
📍 Mumbai