Job Title: Secretary

Experience: 3-8 years

Location: Mumbai, India

Department: Executive Office

Work Timing: US Shift: 8:00pm - 5:00am (Work from Office )

About the Company:

Inhabitr is a furniture B2B focused company that offers affordable and flexible furniture solutions for commercial customers in the Hospitality and Multifamily apartment markets. Its mission is to make it easier and more affordable for people to furnish their hotels and apartment buildings using technology and global sourcing. They offer a wide range of high-quality furniture options, including casegoods, sofas, chairs, beds, dining sets, and lighting among others.

In addition, Inhabitr coordinates delivery and installation of furniture.

Visit us at www.inhabitr.ai to learn more

Position Overview:

The Secretary to the Executive office provides high-level administrative and organizational support to ensure the efficient management of the Executive's office. This role requires exceptional professionalism, discretion, communication skills, and the ability to handle a wide range of administrative and executive support tasks in a rapid-paced environment.

Key Responsibilities:

1. Executive Support:

- Manage and maintain the Executive’s calendar, appointments, and travel schedules.
- Coordinate meetings, conferences, and events; prepare agendas, presentations, and minutes.
- Handle correspondence, emails, and phone calls on behalf of the Executive with accuracy and professionalism.
- Draft, review, and manage confidential documents, reports, and communications.
- Ensure the Executive's is well-prepared for meetings and commitments.

2. Office Coordination:
- Liaise with internal departments, clients, and external stakeholders as the primary point of contact for the Executive’s office.




- Maintain office systems, including data management and filing.
- Assist in coordinating strategic initiatives, business reviews, and project tracking.

3. Travel & Logistics:
- Plan and coordinate travel itineraries, accommodations, visas, and related logistics.
- Prepare travel expense reports and ensure timely reimbursement.

4. Communication & Representation:
- Serve as a bridge between the Executive and internal/external contacts, ensuring timely communication and follow-ups.
- Handle sensitive information with absolute confidentiality and integrity.
- Represent the Executive’s office in a professional and polished manner at all times.

5. Administrative Excellence:
- Manage office supplies, vendor coordination, and administrative budgets related to the Executive’s office.
- Support in personal scheduling, appointments, and other ad-hoc tasks as required.

Skillsets & Qualifications:

- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum 3–8 years of experience as an Executive Assistant, Secretary, or Personal Assistant to senior leadership.
- Excellent written and verbal communication skills.
- Strong organizational and multitasking abilities with meticulous attention to detail.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and scheduling tools (Google Calendar, etc.).
- Discretion and trustworthiness in handling confidential information.
- Ability to work under pressure and adapt to rapidly changing priorities.

Key Competencies

- Professional demeanor and strong interpersonal skills.
- High degree of initiative and problem-solving ability.
- Dependability and ability to meet deadlines.
- Strong time management and prioritization skills.
- Integrity, loyalty, and a proactive attitude.

📌 Executive Assistant to Chief Executive Officer (Mumbai)
🏢 Inhabitr
📍 Mumbai