Key Roles & Responsibilities

1. CSR Proposal & Documentation Management

- Maintain a comprehensive and well-organised repository of all CSR-related documents.

- Manage documentation related to prospective, ongoing and past CSR partnerships.

- Support the preparation and compilation of:
- CSR proposals

- Concept notes

- Project proposals

- Presentations

- Organisation profiles

- Programme documents

- Budgets and supporting documents

- Ensure all proposals are professionally formatted and customised according to the requirements and priorities of prospective CSR partners.

- Maintain updated standard templates for CSR proposals and partner documentation.

2. CSR Partner Documentation

Maintain complete documentation for every CSR partnership, including:

- Proposal and concept note

- Corporate communication and correspondence

- Approval letters

- MoUs and agreements

- Project plans

- Budgets

- Reporting requirements

- Financial documents

- Utilisation certificates

- Narrative reports

- Impact reports

- Photographs and communication material

- Renewal and continuation documents

Ensure that all partner-related documents are properly organised and easily accessible whenever required.

3. Coordination for CSR Proposals

- Coordinate with internal teams to collect programme information, beneficiary data, budgets and other inputs required for proposals.

- Work closely with programme teams to understand CanKids' interventions and translate programme requirements into structured CSR documentation.





- Support the CSR and Resource Mobilisation teams in preparing documents for meetings and presentations with corporate partners.

- Ensure timely completion of documents within agreed deadlines.

4. Reporting & Impact Documentation

- Coordinate with Programme, Finance, MEL and Communications teams for timely collection of information required for CSR reports.

- Compile narrative and impact information received from different teams.

- Support the preparation of periodic reports for CSR partners.

- Maintain a reporting calendar and tracker for all active corporate partnerships.

- Ensure that reports and supporting documents are submitted within agreed timelines.

- Maintain documentation showcasing the impact of CSR partnerships on children with cancer and their families.

5. CSR Tracker & MIS Management

- Maintain an updated CSR Partnership Documentation Tracker.

- Track the status of
- Prospective partners

- Proposals submitted

- Follow-ups

- Approvals

- Agreements

- Funds committed

- Reporting requirements

- Project completion

- Partnership renewal

- Prepare regular MIS and documentation updates for senior management.





- Highlight pending documentation and upcoming deadlines for timely action.

6. Knowledge & Document Repository Management

Develop and maintain a central repository of key CanKids documents, including:

- Organisation profile

- Annual reports

- Programme documents

- CSR proposals

- Case studies

- Impact stories

- Beneficiary stories

- Photographs and videos

- Financial and compliance documents

- Research and publications

- Previous partner reports and presentations

Ensure that the latest approved version of every document is maintained and outdated versions are properly archived.

7. Cross-Functional Coordination

The Document Manager will work closely with:
- CSR & Resource Mobilisation Team

- Programme Teams

- Finance Team

- MEL Team

- Communications Team

- Senior Leadership

The role will ensure smooth coordination and timely follow-up for collecting information and completing documentation requirements.

Key Deliverables

The successful candidate will be responsible for ensuring:
- A structured and updated CSR documentation repository.

- Timely preparation of CSR proposals and concept notes.

- Complete documentation for every CSR partner.

- Updated CSR proposal and partnership trackers.

- Timely coordination and compilation of partner reports.

- Proper maintenance of agreements, approvals and compliance documents.

- Accurate MIS and regular updates for management.

- A robust repository of CanKids' programme information, impact stories and partnership documents.

📌 Documentation Manager (New Delhi)
🏢 Cankids...Kidscan
📍 New Delhi