Key Responsibilities

Schedule Management & Prioritization
Proactively manage the executive's calendar, prioritizing appointments, meetings, and deadlines to maximize productivity.
Schedule internal and external meetings, coordinate with attendees, and ensure required resources are available.
Anticipate potential conflicts and propose proactive solutions to maintain a smooth schedule.

Communication Facilitation & Gatekeeping
Serve as the primary point of contact for the executive, screening and managing calls, emails, and inquiries.
Draft and compose qualified, concise email responses and correspondence on behalf of the executive.
Proofread high-quality documents, presentations, and reports, tailored to the executive’s needs.
Ensure the executive receives only the most relevant and timely communication.

Travel Management & Logistics
Manage all aspects of business travel including flight bookings, hotel reservations, ground transportation, and visas (as required).
Prepare comprehensive itineraries aligned with the executive’s schedule and preferences.
Anticipate travel disruptions and develop contingency plans.





Office Management & Project Support
Organize and maintain productive filing systems for critical information access.
Prepare meeting agendas, materials, and presentations to facilitate productive discussions.
Oversee office supplies and equipment, ensuring timely replenishment.
Manage and prioritize administrative tasks, delegating as needed for workflow efficiency.

Qualifications
Bachelor’s degree in Business Administration, Communications, or related field (preferred).
3–5 years of progressive administrative experience supporting senior executives.
Solid organizational and time management skills with ability to prioritize and meet deadlines under pressure.
Excellent communication, interpersonal, and writing skills with high attention to detail.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and relevant tools (e.g., project management and calendar management software).

Pay: ₹30,000.00 - ₹45,000.00 per month

Work Location: In person

📌 Executive Assistant Thaltej
🏢 Inventiway Solutions
📍 Thaltej