Job Summary

The Accounts Payable Senior Admin Assistant will be responsible for execution of day-to-day activities and coordination for accurate and timely processing of all expenses/invoices to internal / external vendors and individuals. He/she will be responsible for conducting training sessions related to process for team members, providing floor support to team members for challenging items, country accounting queries. The position requires exceptional attention to detail and timely resolution with high level of accuracy. The Senior Admin Assistant should be a multi-tasking person along with willingness to take additional and challenging responsibilities and adaptable to work in any shift timings as per business requirement.

Shift Timings

Shift Timings: Rotational shift (5 days a week)

Job Duties
Process invoices or conduct audits for US, CA, ERAC, LRAC and ISMEA countries
Timely payment of invoices with high level of accuracy
Interact with internal UPS staffs or vendors when there are discrepancies on the invoices
Perform other job-related duties as required
Preparation and inspection of the daily audit on already booked items. Making necessary rectifications in the system on wrongly booked items.
Creating respective Correction Forms for rebooking purposes




Daily checks of pending payment run
Preparation and publishing quality booking reports
Communicating / Providing customer service to internal customers via written email communication for all A/P related questions
Follow up with team members on vendor account statements and other discrepancies regarding payment of accounts and serve as a liaison between departments and vendors in the resolution of administrative problems and inquiries.
Creating and supervising weekly logs unpaid invoices, open POs, system holds etc.
Ensuring accuracy with regards to Audit requirements and regulations adhered and delivered as per expectations
Performing miscellaneous job-related duties as assigned

Preferred skills and qualifications
1 Year of experience in US Accounts payable is required
Knowledge and experience in CW1 application
Excellent written and verbal communication skills
Excellent interpersonal skills
Knowledge of links between FA departments in GBS
Valuable knowledge of MS Office applications
Accuracy and attention to details
Analytical and problem-solving skills
Must possess advanced reasoning and research skills
Decision making skills

Employee Type

Permanent

📌 F&a Senior Admin Assistant Accounts Payable Pune
🏢 UPS Supply Chain Solutions (UPS
📍 Pune