Job Description - Secretary / Executive Assistant

Company: Sahonnati Consultancy & Services LLP
Location: Bengaluru
Experience: 2+ years
Employment Type: Full-time

Role Summary

Sahonnati is looking for a highly organized, proactive, and trustworthy Secretary / Executive Assistant to support the Founder/Director in managing day-to-day business activities.

The role requires someone who can bring structure to a busy schedule, coordinate with customers, employees and business partners, track key actions, manage documentation, and ensure that commitments are followed through.

Key ResponsibilitiesExecutive & Calendar Support
Manage the Director's calendar, appointments, meetings, and reminders.
Schedule and coordinate internal and external meetings across different time zones.
Organize meeting agendas and ensure relevant documents are available before meetings.
Maintain a structured list of commitments, actions, and priorities.
Follow up with stakeholders on pending actions and deadlines.

Communication & Coordination
Coordinate with customers, employees,



consultants, vendors, and business partners on behalf of the Director.
Screen and prioritize incoming communications where required.
Ensure important requests and communications receive timely follow-up.
Maintain qualified and courteous communication with senior customer and partner representatives.

Meetings & Follow-ups
Attend selected meetings and prepare Minutes of Meeting (MoM).
Capture decisions, action items, owners, and timelines.
Track open actions and proactively follow up until closure.
Maintain an organized record of key meetings and decisions.

Documentation & Records
Organize contracts, proposals, purchase orders, invoices, NDAs, employee documents, and other business records.
Maintain structured digital filing and document management.
Support preparation and formatting of proposals, reports, presentations, and management documents.
Ensure confidentialit

📌 Personal Secretary/ Executive Assistant Bengaluru
🏢 Sahonnati Consultancy and Services
📍 Bengaluru