About the Company

PharmNXT Biotech is an Indian biotechnology company focused on developing and manufacturing single-use technologies and bioprocessing solutions for the pharmaceutical and life sciences industries. Established in 2017, the company supports biopharmaceutical manufacturers with solutions designed for applications across biologics, vaccines, cell & gene therapy, and pharmaceutical manufacturing.

With the vision of “Make in India for the World,” We aim to contribute to the growing global demand for creative, reliable, and scalable bioprocessing technologies.

About the Role The Admin & HR Executive is responsible for overseeing and coordinating daily administrative operations to ensure the smooth functioning of the organization. The role includes office administration, facility management, vendor coordination, procurement, travel arrangements, documentation management, and HR related employee support services while ensuring cost efficiency and compliance with organizational policies.

Responsibilities

Office Administration – Hinjewadi Location

- Manage day-to-day administrative & HR activities and office operations.
- Maintain office records, files, and documentation.
- Ensure adequate availability of office supplies, stationery, and consumables.
- Coordinate housekeeping, pantry services, and office upkeep in coordination with BVG team.
- Monitor and maintain office assets and equipment.

Facility Management – Hinjewadi Location

- Coordinate office maintenance, repairs, and infrastructure requirements.
- Ensure workplace safety, cleanliness, and adherence to company standards.
- Manage office seating arrangements and workspace allocations.

Vendor Management – Pan India

- Identify, evaluate, and coordinate with vendors for HR & administrative services.
- Obtain quotations, compare costs, and negotiate favorable terms in partnership with Procurement team.
- Manage vendor contracts, service agreements, and renewals.
- Monitor vendor performance and ensure timely service delivery.




- Raise purchase requests and coordinate purchase orders.

Travel & Logistics Coordination – Pan India

- Support in domestic and international travel bookings.
- Coordinate hotel reservations, transportation, and travel itineraries for special instances.
- Support employees and management with travel-related requirements.
- Manage courier services and logistics coordination.

Meeting & Event Coordination

- Schedule meetings and manage conference room bookings.
- Organize internal events, employee engagement activities, and celebrations.
- Coordinate logistics, refreshments, and meeting requirements.

Employee Support Services

- Facilitate administrative arrangements for employee onboarding for Hinjewadi location.
- Coordinate ID cards, access cards, seating, and workstation setup.
- Address employee administration-related requests and concerns.
- Support employee welfare and workplace experience initiatives.

Compliance & Administration Support - Pan India

- Maintain records related to office licenses, permits, and agreements.
- Ensure timely renewal of administrative contracts and subscriptions.
- Support internal audits and compliance requirements that are in line with law of the land applicable for Hinjewadi location.
- Ensure adherence to company administrative policies and procedures.

Budget & Cost Management

- Track administrative expenses and budgets for Hinjewadi office.
- Verify vendor invoices and coordinate payment processing for third party payroll.
- Maintain petty cash records where applicable.
- Identify opportunities for cost reduction and process improvement initiatives.

HR Support





- Support end-to-end employee onboarding activities, including documentation, induction coordination, and joining formalities for Hinjewadi location.
- Coordinate employee attendance, leave records, shift schedules, and related documentation and pass it on to the Core HR team.
- Assist in payroll inputs by maintaining attendance, leave, and employee data records for Hinjewadi location.
- Support employee confirmation, transfer, promotion, and separation documentation processes.
- Maintain statutory and compliance-related employee records as required by applicable labour laws.
- Support grievance handling by coordinating discussions, maintaining records, and escalating matters to the HR team where required.
- Assist in conducting exit formalities, asset recovery, clearance processes, and maintaining separation records for Hinjewadi location.
- Act as the first point of contact for routine employee queries related to attendance, leave, documentation, and administrative support for Hinjewadi.

Qualifications

- Graduate in any discipline; MBA/PG Diploma in HR /Administration is preferred.
- 1 - 2 years of experience in administration, facilities, or office management & have exposure to handle Factory inspection.
- Proficiency in MS Office (Excel, Word, PowerPoint).

Required Skills

- Strong organizational and multitasking abilities.
- Excellent communication and interpersonal skills.
- Vendor negotiation and relationship management skills.
- Problem-solving and attention to detail.
- Ability to work independently and manage multiple priorities.

Key Performance Indicators (KPIs)

- Timely completion of administrative tasks.
- Effective facility and vendor management.
- Office maintenance and service quality.
- Adherence to administrative budgets.
- Employee satisfaction with administrative support services.
- Compliance with company policies and audit requirements.
- Cost optimization and process improvement initiatives.

📌 Admin & HR Executive (Pune)
🏢 PharmNXT Biotech
📍 Pune