Job description
Are you someone who loves owning a system end to end, thrives on precision, and is ready to be the person who makes sure the right stock, at the right cost, is always where it needs to be?

At smoothmix, we're not just another company, we're a family, blending creativity, innovation, and community to create the smoothest experience for our customers.

We're looking for someone who's as excited about growing with us as we are about growing with you. If you're looking for a place where every purchase order, every count, and every invoice matters, and you want to own that system end to end, we'd love to meet you!

Company Description
smoothmix is a herbal blend company based in Gujarat, India, focused on providing a smoother, cleaner experience for everyone.

Role Description
This is a full-time on-site role as a Procurement & Inventory Management Executive at smoothmix in Vadodara, Gujarat. You'll own the full loop from raising a purchase order to closing it: selecting and negotiating with vendors, receiving and quality-checking goods, matching invoices before they're paid, and keeping the stock master accurate. You'll set reorder points so no hero SKU ever runs dry, run the cycle counts that catch variance early, and report on stock health so decisions get made before a shortage happens, not after.

Work Timings
Mon - Sat
10:30 AM - 6:30 PM

Qualifications
Solid analytical and numerical skills
Ability to prioritize and multitask effectively
Excellent organizational and time management skills
Bachelor's degree in Supply Chain, Commerce,



Business Administration, or related field
3+ years of experience in procurement or inventory management preferred

Key Responsibilities
Demand Planning & Inventory Control

Set and maintain reorder points, safety stock, and min/max levels for every SKU's raw material, packaging, and consumables
Run weekly cycle counts against system records and flag variances
Anticipate volume ramps and pre-position stock ahead of demand spikes
Maintain buffer stock on long-lead and single-source materials

Procurement & Purchasing

Raise, track, and close purchase orders against approved requisitions
Negotiate price, payment terms, and MOQs with suppliers
Maintain 2+ qualified suppliers per critical material
Benchmark and consolidate orders to cut per-unit and freight cost

Inbound & Delivery Management

Receive and verify inbound deliveries against PO for quantity, quality, and documents
Run quality checks on raw material and reject or quarantine off-spec stock
Coordinate dispatch timing with suppliers and production
Raise and track short-supply or damage claims with vendors

Invoicing, Documentation & Compliance





Match every supplier invoice against its PO and GRN before approving payment
Verify GST fields, HSN codes, and invoice serials on inbound invoices
Enter verified purchase and inventory transactions into Tally
Maintain a filed, searchable archive of POs, GRNs, invoices, and vendor contracts

Reporting & Systems Hygiene

Produce weekly and monthly stock, consumption, and reorder reports
Reconcile physical stock to system records monthly
Keep the stock master, vendor master, and PO tracker clean and current
Flag stockout risk, cost spikes, or vendor issues early, with a proposed fix

Cost & Continuous Improvement

Track landed cost per SKU and surface drift that threatens margin
Document and refine procurement and inventory SOPs
Rate suppliers on price, quality, reliability, and lead time

Required Skills
Purchase-order management
Vendor negotiation
Inventory control: reorder points, safety stock, cycle counting
3-way matching (PO-GRN-Invoice)
Landed-cost analysis
GST invoice verification
Attention to detail
Listening and questioning skills

Required Knowledge
Procurement and supply-chain fundamentals: lead time, MOQ, safety stock, EOQ
Inventory accounting basics and GST/HSN rules for purchases
Tally and Microsoft Excel/Google Sheets
Familiarity with ERP or inventory software (Odoo, Zoho Inventory, Unicommerce) is a plus
Quality parameters for raw materials is a plus, will be trained internally

Our website: www.smoothmix.co

📌 Procurement & Inventory Management Executive (Vadodara)
🏢 Smoothmix
📍 Vadodara