About the job

WE’RE HIRING | HR Operations & Admin Executive

Dwij AI Labs builds AI-native engineering teams for companies creating the next generation of AI and SaaS products. With a focus on modern technology stacks, automation, acceleration, and leverage, Dwij AI Labs emphasizes speed, quality, and deep technical understanding. The organization is in a growth phase and is actively building a team to support cutting-edge product development.

We are looking for a proactive, articulate and well-organized skilled who can take ownership of HR coordination, Talent Acquisition and office operations

Location: Ahmedabad, Gujarat

Position: HR Operations and Admin Executive

Employment: Full-Time, Work from Office (3pm - 12am)

Experience: 2–4 Years

Salary: Competitive / As per experience

YOUR ROLE

HR & People Coordination

- Support recruitment, interview scheduling and employee onboarding.
- Maintain employee records, attendance, leave and HR documentation.
- Coordinate joining formalities and employee communication.
- Assist with payroll inputs and routine HR activities.
- Support employee engagement and internal coordination.

Talent Acquisition Support

- Provide administrative and coordination support across the recruitment lifecycle.
- Interview scheduling, candidate communication, and reporting support for smooth and timely recruitment operations.
- Maintain and update applicant tracking systems (ATS) with candidate information
- Communicate with candidates regarding interview logistics, feedback, and next steps.




- Maintain process adherence and a consistent candidate experience
- Customer service orientation with ability to engage candidates professionally and courteously

Office & Administration

- Oversee smooth day-to-day office operations.
- Coordinate with vendors, service providers and external stakeholders.
- Coordinate meetings, appointments and internal activities.
- Ensure a professional and well-organized workplace environment.

WHAT WE’RE LOOKING FOR

✔ Graduate in HR, Business Administration or a related discipline

✔ 1–3 years of relevant experience in HR/Admin/Talent Acquisition preferred

✔ Strong verbal and written communication skills including sentence mastery, vocabulary, fluency, and pronunciation

✔ Robust follow-up, coordination and organizational skills

✔ Strong email writing skills with clear, professional, and structured communication

✔ Working knowledge of Applicant Tracking Systems (ATS) and recruitment trackers

✔ Proficiency in MS Office (Excel, Word, PowerPoint) for tracking, reporting, and documentation

✔ Ability to multitask and take ownership of responsibilities

✔ Self-motivated, proactive and target-oriented

✔ Understanding of recruitment processes and administrative best practices

✔ A positive attitude with strong attention to detail

Interested in joining us?

Send your updated CV to:

Subject: Application – HR Ops & Admin Executive

#WeAreHiring #Hiring #HRJobs #OfficeCoordinator #HRAdmin #CareerOpportunity #JobOpening #AdminSupport #HROps

📌 HR Operations & Admin Executive (Ahmedabad)
🏢 Dwij AI
📍 Ahmedabad