About the role We're looking for a highly organised person to support the day-to-day administration behind Fireflies' campaigns, content projects, creators and events.

It's for someone who loves organising information, following up with people, maintaining trackers and making sure all the small but key things actually get done.

What you'll do Campaign administration
Maintain campaign trackers and timelines
Update task lists and delivery status
Organise client and project folders
Maintain naming conventions and file archives
Collect links, assets and campaign deliverables
Prepare meeting notes and action lists

Creator and talent administration
Maintain our creator/model/talent database
Update contact information, rates and availability
Send briefs and collect confirmations
Follow up on outstanding content
Track content approvals and posting dates
Collect live links/screenshots once content is published
Maintain usage-rights and deliverables records
Fireflies actively works with creators and models across regional campaigns, so there is a meaningful amount of administration behind that network.

Finance and supplier administration
Request quotations from suppliers




Organise quotations and invoices
Maintain PO/payment trackers
Follow up internally on outstanding paperwork
Maintain vendor information
Flag payments that are approaching due dates

Reporting support
Collect campaign results from platforms
Populate reporting templates
Organise screenshots, links and performance data
Prepare the first draft of campaign reports

What we're looking for 1-3 years' experience in agency administration, project coordination, marketing operations or similar
Extremely organised
Strong Excel/Google Sheets skills
Very good written English
Comfortable following up repeatedly and politely
Excellent attention to detail
Comfortable managing lots of small tasks simultaneously
Reliable and proactive
Able to work independently

You are probably a good fit if You genuinely enjoy:
checklists,
trackers,
organised folders,
clean spreadsheets,
closing open tasks,
and reminding people of things before anyone else remembers.

Location Remote - India

Salary ₹30,000-45,000/month , depending on experience.

📌 Campaign Operations & Admin Coordinator (Narela)
🏢 Fireflies
📍 Narela