Job Title: Accounts Payable Assistant – Non-Trade Payables

Department: Finance & Accounts | Reports To: AP Team Lead

Location: HSR Layout (client location)

Purpose of the Role
Process, validate, and post non-trade invoices (rent, utilities, qualified fees, marketing, IT/AMC, employee reimbursements, fixed asset vendor bills) in Microsoft Dynamics 365 Finance & Operations, ensuring timely and accurate booking distinct from merchandise/trade vendor payables.

Key Responsibilities
Receive, verify, and enter non-trade invoices in D365 (vendor invoice journal / invoice register), ensuring correct GL coding, cost center, and department tagging
Match invoices to POs/contracts where applicable (non-PO invoices for services go through approval workflow instead)
Route invoices for approval via D365 workflow; track pending approvals and follow up
Verify TDS/GST applicability and ensure correct tax codes are applied per Indian tax rules




Reconcile non-trade vendor ledger balances monthly
Process employee reimbursement claims and utility/rent recurring entries
Support month-end close: accruals for unbilled non-trade expenses, prepaid amortization schedules
Respond to vendor/internal queries on payment status

Key Deliverables
Non-trade invoices processed within 2 working days of receipt
Zero duplicate payment errors
Month-end accrual schedule submitted on time

Qualifications & Experience
B.Com / M.Com or equivalent
1–3 years in AP processing, retail or multi-location entity preferred
Working knowledge of Microsoft Dynamics 365 F&O; (vendor invoice module, workflow approvals)
Basic understanding of TDS, GST input credit rules on services

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person

📌 Accounts Payable Assistant / Specialist Hsr Layout
🏢 JHS & Associates
📍 HSR Layout