Key Responsibilities
Inter-Departmental Follow-Ups & Project Tracking
Serve as the central point of contact to follow up on pending deliverables, tasks, and action items across different teams.
Track project timelines and status updates on behalf of leadership to ensure cross-functional milestones are met.
Organize cross-departmental meetings, circulate agendas, and distribute actionable minutes of the meeting (MOM).
Staff Management
Manage daily staff attendance records using [Biometric System / HR Software / Attendance Registers].
Ensure adherence to company's policy. Explain them as and when required.
General support and supervision to maintain a best place to work.
General Office Administration
Oversee front-desk operations, greet visitors, and handle inbound phone calls and inquiries.
Manage office inventory, track consumption, and place orders for stationery, pantry items, and equipment.
Liaise with external vendors, building facility teams, janitorial staff, and IT support to ensure smooth daily operations.
Maintain physical and digital filing systems, vendor contracts, and office documentation.
Assist in organizing internal events, workshops, team lunches, and employee engagement activities.

Requirements & Qualifications





Education: Bachelor’s degree in Business Administration, Communications, HR, or a related field preferred.

Experience: 2–4 years of experience in office administration, executive coordination, or operational support.

Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace. Experience with attendance management software or task management tools (e.g., Trello, Asana, Monday.com) is a plus.

Communication: Robust verbal and written English communication skills; assertive yet professional interpersonal conduct.

Key Competencies

Follow-Through & Persistence: Ability to firmly and tactfully follow up with managers and staff to complete tasks on time.

Time Management: Skilled at prioritizing competing demands in a rapid-paced environment.

Attention to Detail: Precision in tracking attendance data, records, and administrative documentation.

Problem-Solving: Proactive approach to identifying operational bottlenecks and resolving everyday office challenges.

Pay: ₹15,000.00 - ₹20,000.00 per month

Perks
Leave encashment

Work Location: In person

📌 Administrative & Operations Coordinator Jaipur
🏢 Utsav Fashion Private
📍 Jaipur