Office & Facility Operations
Oversee daily office operations to maintain a clean, organized, and fully functional work setting.
Manage inventory for office supplies, stationery, equipment, and pantry items; handle timely reordering and budget tracking.
Serve as the main point of contact for building management, maintenance teams, security, and third-party vendors (cleaning, IT hardware support, catering).
Ensure office policies, health and safety guidelines, and operational SOPs are routinely followed.

Meeting & Schedule Management
Coordinate meeting logistics, including room bookings, audio-visual setup, materials preparation, and guest hospitality.
Assist team leads and senior managers with calendar management, scheduling internal/external calls, and prioritizing appointments.
Organize company events, team-building activities, and internal workshops.

Document & Data Management
Maintain physical and digital filing systems, databases, and centralized document repositories with high accuracy and confidentiality.
Track documents requiring formal review, signature,



or stamp approvals.
Draft basic internal communications, meeting minutes, routine reports, and business correspondence.

Travel & Logistics Coordination
Arrange domestic and international travel logistics, including flights, hotel bookings, transportation, and visa processing.
Prepare travel itineraries and coordinate expense claim documentation for traveling staff or executives.

HR & Financial Support (As Needed)
Assist the HR team with onboarding logistics for recent hires (access cards, workspace setup, welcome kits, document collection).
Track basic attendance, leave records, or petty cash expenses as designated.
Assist Finance with initial invoice logging, PO tracking, and vendor payment documentation.

Requirements & QualificationsEducation & Experience
Education: Bachelor’s degree in Business Administration, Management, Communication, or a related field (or equivale

📌 Administration Assistant Kochi
🏢 Western Groups of
📍 Kochi