Role & responsibilities

Executive Calendar & Time Management
Manage and maintain the MD/CEO's calendar, appointments, meetings, and schedules.
Coordinate internal and external meetings and ensure timely reminders.
Prioritize appointments and manage conflicting schedules efficiently.
Handle urgent requests and manage last-minute schedule changes.

Communication & Correspondence Management
Draft, review, and manage skilled emails, letters, memos, and communications.
Prepare speeches, presentations, blog content, business responses, and executive communications.
Manage communication across stakeholders, including clients, vendors, investors, board members, and internal teams.
Ensure timely follow-up and closure of action items.

Meeting & Board Coordination
Organize leadership, board, investor, and management meetings.
Prepare meeting agendas and supporting documents.
Record meeting notes and prepare Minutes of Meetings (MoM).
Track action items and ensure completion within agreed timelines.
Coordinate with board members and investors for schedules,



documentation, and follow-ups.

Travel & Logistics Management
Arrange domestic and international travel arrangements.
Manage airline, train, hotel, and transportation bookings.
Prepare travel itineraries and coordinate logistics.
Process and maintain travel expense reports and reimbursement documentation.

Project Management & Follow-Up
Track strategic projects and key business initiatives.
Monitor deadlines and escalate delays proactively.
Prepare status reports, dashboards, and progress trackers in Excel.
Coordinate with cross-functional teams for project execution and updates.

Business Coordination
Develop a solid understanding of the company's business model, functions, and priorities.
Work closely with department heads to gather updates and support decision-making.
Facilitate collaboration across multiple functions and stakeholders.

Personal & Confidential Inform

📌 Executive Assistant To Managing Director Mumbai (India)
🏢 Promantus India
📍 India