Personal Assistant / Executive Assistant to MD

Location: IT Park, Dhar Road, Sinhansa, Indore

Interview Timing: 11:00 AM to 2:00 PM

Open for: Male / Female Candidates

Overall Job Purpose

We are seeking a highly trustworthy and qualified Personal Assistant / Executive Assistant to support the CEO. The role involves managing administrative responsibilities, handling communications, and organizing the CEOs schedule to ensure maximum efficiency. The ideal candidate should demonstrate discretion, robust organizational skills, and the ability to manage multiple priorities effectively.

Key Responsibilities
Remain closely available to the CEO to provide real-time support as required
Coordinate and communicate meeting schedules, updates, and changes to relevant stakeholders
Ensure timely follow-ups and completion of assigned tasks
Act as the first point of contact for correspondence and phone calls on behalf of the CEO
Proactively manage and organize the CEOs calendar, including internal and external meetings
Prepare briefing materials, reports, and documents for meetings




Plan and manage travel arrangements, including accommodation and itineraries
Maintain effective filing systems, records, and data management (emails and documents)
Handle correspondence, draft emails/letters, take messages, and perform administrative tasks
Support Board of Directors meetings: schedule meetings, draft agendas, prepare documents, record minutes, and track action points
Assist in keeping the Board informed about organizational updates and activities Support Senior Management meetings by preparing agendas, compiling reports, recording minutes, and ensuring follow-ups

Key Skills & Requirements
Strong organizational and multitasking abilities
Excellent verbal and written communication skills
High level of confidentiality and professionalism
Proficiency in MS Office and email management
Ability to work under pressure and meet deadlines
Prior experience as an Executive Assistant / Personal Assistant is preferred

📌 Personal Assistant To Managing Director Indore
🏢 Ganit Star Engineering
📍 Indore