Job Title: Sr. Admin Associate

Location: Bengaluru

Employment Type: Full-Time

About Us

We are a fast-growing deep-tech energy startup building next-generation Thermal Energy Storage systems for industrial decarbonization. We operate in a high-performance, execution-focused workplace and are looking for individuals who take ownership and move quick.

Role Overview The Admin Associate will be responsible for ensuring smooth day-to-day office operations, supporting leadership, coordinating vendors, managing documentation, and maintaining operational discipline across the organization.

This role requires high attention to detail, speed, discretion, and a strong bias for execution.

Key Responsibilities
Office & Facility Management
Oversee daily office operations and ensure smooth functioning
Manage office supplies, inventory, and vendor relationships
Coordinate maintenance, utilities, and facility requirements
Ensure a clean, organized, and productive workplace workplace
Administrative Support
Provide calendar, travel, and meeting coordination support to leadership
Maintain official records, agreements, and documentation
Draft and format official communications, letters, and reports
Handle courier, dispatch, and logistics coordination




Compliance & Documentation
Maintain employee records and HR documentation
Support statutory filings and compliance documentation
Coordinate with accountants, legal advisors, and external consultants
Track renewals (licenses, subscriptions, agreements, etc.)
Vendor & Procurement Coordination
Manage vendor onboarding and payment tracking
Raise purchase orders and coordinate procurement
Negotiate basic commercial terms where required
Maintain cost control discipline
Finance & Expense Coordination
Track invoices and expense submissions
Assist in reimbursements and payment follow-ups
Maintain expense records and reporting sheets

Required Skills & Qualifications
Bachelor’s degree in Business Administration or related field
0–5 years of experience in administrative or operations roles
Solid organizational and multitasking skills
High level of integrity and confidentiality
Proficiency in MS Office / Google Workspace
Strong written and verbal communication skills

Preferred Qualities
Experience working in a startup environment
Ability to work with minimal supervision
Strong follow-up discipline
Problem-solving mindset

📌 Sr Administrative Associate Bengaluru
🏢 Voltanova
📍 Bengaluru