Position Overview

We are seeking a skilled, organized, and welcoming Receptionist & Administrative Assistant with 2 to 3 years of experience to join our team. As the first point of contact for our company, you will manage front-desk operations, handle telephonic inquiries, coordinate corporate travel and ticket bookings, and provide robust administrative support to ensure daily operations run smoothly.

Key Responsibilities
Front Desk & Reception Management
Greet and welcome clients, visitors, and guests with a warm and skilled demeanor.
Maintain a clean, organized, and professional reception area.
Manage incoming and outgoing couriers, mail, and deliveries.
Call & Communication Handling
Operate the central switchboard; answer, screen, and forward incoming phone calls.
Provide basic, accurate information to callers regarding company services, location, or hours.
Take detailed messages and route them to the appropriate department or team member.
Travel & Ticket Booking Coordination
Handle end-to-end travel arrangements for employees and management, including flights, trains, and local transport.
Coordinate hotel accommodations and itinerary planning.
Manage cancellations, rescheduling,



and timely processing of travel expense reimbursements.
General Administrative Support
Assist in maintaining office supplies, monitoring inventory, and placing orders when necessary.
Provide data entry, filing, scanning, and photocopying support to various departments.
Coordinate meeting room schedules, ensuring rooms are prepared and equipped ahead of time.

Required Skills and Qualifications
Experience: 2 to 3 years of proven experience as a Receptionist, Front Office Executive, or Administrative Assistant.
Education: Bachelors degree or equivalent diploma in Business Administration or a related field.
Communication: Exceptional verbal and written communication skills in English (additional languages are a plus).
Tech Savviness: * Proficient in MS Office Suite (Word, Excel, Outlook).
Familiarity with online travel portals and ticket booking systems.
Comfortable operating basic office equipment (PABX systems, printers, scanners).
Soft Skills: Robust multitasking abilities, excellent time management, and a customer-centric attitude.

📌 Walk In Front Desk Receptionist Mumbai Suburban
🏢 Vakrangee
📍 Mumbai Suburban