Job Description

Role: Executive Assistant

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Location: Bangalore (On-site)

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Working days: 5 Days

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1. Executive Support & Strategic Coordination

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- Manage the executive's calendar, including scheduling meetings, conferences, teleconferences, and travel logistics with precision.

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- Oversee day-to-day operations, ensuring both professional and personal requirements of the executive are handled seamlessly.

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- Act as the primary liaison between the executive and internal/external stakeholders maintaining clarity, professionalism, and discretion.

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- Track, follow up, and ensure timely completion of key projects, deliverables, and assigned tasks.

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- Daily Management of Family Office along with Work Office Requirements

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- End to end Lifestyle Management

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1. Operational Excellence & Process Management

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- Maintain an organized repository of data, investments, and key information across multiple verticals — including staff management and expense reporting.

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- Demonstrate proficiency in Google Suite, Notion, Slack, AI Tools and expense management tools for efficient documentation and task execution.

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- Manage and sustain vendor relationships, ensuring timely deliverables and reliable partnerships.

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- Maintain and secure confidential documents such as KYC files, credentials, payment details, and contact directories.

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1. Communication & Stakeholder Management

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- Welcome and engage guests, partners, and stakeholders professionally — both in person and via phone or virtual channels.

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- Stay proactively responsive across communication platforms updates, follow-ups, and decisions. Whats App, email, Slack) to ensure swift updates.

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- Exhibit excellent written and verbal communication skills, ensuring clarity and professionalism across all correspondence.

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1. Emotional Intelligence & Professional Conduct

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- Uphold a calm, patient, and composed demeanor under pressure while handling sensitive or demanding situations.

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- Maintain a high level of emotional intelligence and interpersonal sensitivity in interactions across all levels.

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- Take ownership and demonstrate initiative, consistently driving tasks to completion with minimal supervision.

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- Display robust problem-solving abilities, adaptability, and a proactive mind-set.

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- Manage multiple priorities effectively through exceptional organizational and time-management skills.

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1. Technical & Analytical Proficiency

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- Exhibit high tech proficiency and the ability to leverage AI tools for daily tasks, automation, and productivity optimization.

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- Stay curious and self-educate continuously to adapt and increase productivity for the CXO

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1. Experience & Personal Attributes

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- Minimum criteria: 5+ years in supporting CXOs or senior leadership in fast-paced environments.

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- Self-motivated, empathetic, and results-oriented professional with a strong sense of accountability and integrity.

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- Ability to maintain and withhold trust with immense integrity and credibility.

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- Ability to show accountability and sense of ownership

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📌 Executive Assistant (Bengaluru)
🏢 Unacademy
📍 Bengaluru