-Job Purpose

To manage purchasing, vendor relationships and contracting activities, ensuring competitive commercial terms, reliable vendor partnerships and timely availability of required services for the business.

-Key Responsibilities
Purchase Management

- Manage day-to-day purchase requirements.
- Identify and evaluate suitable vendors and service providers.
- Obtain quotations and compare commercial proposals.
- Negotiate pricing, payment terms and other commercial conditions.
- Ensure purchases are made within approved budgets and requirements.
- Maintain proper purchase records and documentation.

Vendor Management

- Develop and maintain robust relationships with vendors and service providers.
- Evaluate vendor performance based on quality, pricing, service and reliability.
- Negotiate and review vendor rates periodically.
- Coordinate with vendors to resolve service, pricing and operational issues.
- Identify and onboard new vendors where required.

Contracting

- Manage contracting activities with hotels, suppliers, service providers and other business partners.
- Negotiate contract rates, terms and conditions.
- Coordinate contract renewals and rate revisions.
- Ensure agreed commercial terms are properly documented.
- Maintain an updated record of contracts and vendor agreements.
- Coordinate internally to ensure contractual requirements are communicated and followed.

Commercial Negotiation

- Negotiate the best possible rates and commercial terms.
- Conduct market comparisons and benchmarking where required.
- Identify opportunities for cost savings without compromising service quality.
- Support management with commercial analysis and recommendations.

Coordination

- Coordinate with internal departments regarding purchase and contracting requirements.
- Work closely with operations, accounts and management for vendor-related matters.
- Ensure timely communication of agreed rates,



terms and conditions.
- Travel as required for vendor meetings, negotiations and business requirements.

-Key Performance Areas (KPIs)

- Cost savings achieved through effective negotiation.
- Competitive and updated vendor rates.
- Timely completion of contracts and renewals.
- Vendor performance and service quality.
- Availability and reliability of required suppliers/services.
- Accuracy and completeness of purchase and contract documentation.
- Development and maintenance of a strong vendor network.
- Match budgets, prepare and create new vendors. maintain database. might be required to travel to create network in that particular city or state.

-Required Experience & Qualifications

- Minimum 4 years of relevant experience.
- Prior experience in purchase, vendor management and contracting.
- Experience in the service industry is preferred.
- Good understanding of commercial negotiations and vendor relationships.
- Strong working knowledge of MS Excel.
- Should be comfortable with business travel.

-Skills & Competencies

- Strong negotiation skills.
- Vendor relationship management.
- Commercial and analytical mindset.
- Good communication and coordination skills.
- Strong Excel and data-handling skills.
- Decision-making and problem-solving ability.
- Ability to work independently and manage multiple vendors.
- Willingness to travel as required.

-General Responsibilities

The employee is expected to:

- Follow company policies, approval procedures and contracting guidelines.
- Maintain confidentiality of commercial and vendor information.
- Maintain proper documentation of purchases, negotiations and contracts.
- Ensure all commitments are within authorised limits.
- Coordinate effectively with internal and external stakeholders.
- Perform additional responsibilities assigned by management based on business requirements.

Candidates from Jaipur are preferred for this position.

📌 Contracting & Purchase Executive (Jaipur)
🏢 Fox India Voyages
📍 Jaipur