JOB DESCRIPTION Position: Personal Assistant to Managing Director Department: Executive Office / Management Reporting To: Managing Director Location: Manjeri Employment Type: Full-Time 1. Job Purpose To provide effective executive, administrative, coordination, and business analytics support to the Managing Director, ensuring smooth management of schedules, communications, reports, follow-ups, and business information for effective decision-making. 2. Key Responsibilities Manage the MD’s calendar, appointments, meetings, travel arrangements, and official engagements. Coordinate with department heads, senior management, customers, vendors, consultants, and other stakeholders on behalf of the MD. Prepare meeting agendas, minutes, presentations, reports, and management documents. Track management decisions and action points, follow up with concerned departments, and provide timely status updates. Collect, consolidate, validate, and analyze business data from various departments. Prepare daily/weekly/monthly MIS reports, dashboards, and management summaries. Analyze sales, revenue, profitability, expenses, inventory, targets, and operational performance. Prepare target vs. achievement, variance, trend, and year-on-year/month-on- month analysis and highlight key deviations. Analyze business performance by product category, region, channel, branch, territory, or other relevant parameters. Convert business data into meaningful charts, dashboards, presentations, and actionable insights for management. Support the MD in business reviews, strategic planning, budgeting, forecasting, and special projects. Identify key trends, risks, opportunities, and areas requiring management attention. Coordinate and consolidate reports required for management review and decision-making.



Maintain proper documentation and ensure strict confidentiality of management and business information. Handle official correspondence, emails, calls, and other communications as required. Perform other duties and special assignments entrusted by the Managing Director. 3. Qualification & Experience MBA Finance or Chartered Accountant 3–7 years of experience as a Personal Assistant, Executive Assistant, Management Executive, MIS Executive, Business Analyst, or similar role. Prior experience supporting a MD/CEO/Director/Senior Management will be preferred. Candidates with strong MIS/Data Analytics experience will be given preference. 4. Technical Skills Advanced knowledge of MS Excel including Pivot Tables, XLOOKUP/VLOOKUP, SUMIFS, charts, and dashboards. Good proficiency in PowerPoint for management presentations. Knowledge of Power BI / Business Intelligence tools will be an advantage. Strong ability to analyze and interpret business data and prepare management reports. 5. Key Competencies Excellent communication and interpersonal skills. Strong analytical and numerical skills. Excellent coordination, follow-up, and organizational abilities. High attention to detail and accuracy. Proactive, trustworthy, and highly confidential in handling information. Ability to manage multiple priorities and work under pressure. Strong presentation, problem-solving, and decision-making skills. Qualified and presentable personality. 6. Key Performance Indicators (KPIs) Accuracy and timely submission of MIS and management reports. Quality of business analysis and insights provided to management. Effective follow-up and closure of management action points. Timely coordination and execution of MD’s requirements. Accuracy, confidentiality, and reliability of management information.

📌 Personal Assistant to Managing Director (Malappuram)
🏢 HIRESTAR JOB BANK
📍 Malappuram