Role & responsibilities

1. Overall Project Leadership & Ownership

- Take complete ownership of the organization's project execution function across India.
- Lead projects from initial handover / kick-off through planning, mobilization, execution, billing, payment realization, handover, and final closure.
- Establish project execution strategy, priorities, milestones, timelines, resources, and deliverables.
- Ensure every project has clear ownership, accountability, execution plans, and measurable targets.
- Review overall project portfolio and ensure projects are progressing as per organizational objectives.
- Take timely strategic decisions to ensure successful project execution.
- Establish strong project governance and execution discipline across all project sites.
- Ensure project objectives are aligned with management expectations and business goals.

2. Pan-India Project Management

- Provide overall leadership for all ongoing projects across India.
- Monitor multiple projects simultaneously across different locations.
- Establish standardized project management systems, processes, formats, and reporting mechanisms.
- Review project-wise performance, priorities, risks, manpower, materials, billing, collections, and profitability.
- Ensure consistency in project execution practices across all locations.
- Conduct regular project review meetings with Project Managers, Site Heads, Site Engineers, and functional departments.
- Undertake regular travel and site visits to critical and strategic project locations.
- Identify underperforming projects and initiate immediate corrective and recovery actions.

3. Project Planning & Execution Strategy

- Develop comprehensive project execution strategies based on scope, BOQ, drawings, contractual requirements, timelines, and client expectations.
- Approve project execution plans, schedules, manpower plans, material plans, logistics plans, and resource requirements.
- Establish project milestones and critical path activities.
- Monitor project schedules and ensure timely completion of critical activities.
- Ensure proper coordination between engineering, design, procurement, production, stores, logistics, site execution, QA/QC, finance, and commercial teams.
- Review project dependencies and develop mitigation plans for potential delays.
- Ensure effective mobilization and demobilization planning.

4. Project Budgeting & Financial Control

- Take overall responsibility for project budgets and financial performance.
- Review and approve project-wise budgets covering:
- Manpower
- Materials
- Subcontractors
- Labour
- Logistics & Transportation
- Accommodation
- Site Administration
- Tools & Equipment
- Safety
- Consumables
- Other Project Expenses

- Monitor actual project expenditure against approved budgets.
- Identify cost overruns, leakages, and unnecessary expenses.
- Implement cost-control measures without compromising quality or timelines.
- Monitor project profitability and contribution margins.
- Review project financial performance periodically with Management and Finance.
- Ensure financial discipline at every project location.

5. Manpower & Organization Planning

- Take complete responsibility for manpower planning across all project locations.
- Determine project-wise manpower requirements based on scope, timelines, workload, and execution strategy.
- Plan deployment of:
- Project Managers
- Site Engineers
- Supervisors
- Foremen
- Skilled Labour
- Unskilled Labour
- Project Coordinators
- Site Administrators
- Safety Personnel
- Support Staff

- Ensure optimum manpower utilization across projects.
- Approve manpower mobilization and demobilization plans.
- Monitor manpower productivity and deployment efficiency.
- Identify manpower shortages and take immediate corrective action.
- Build a strong project leadership and site execution team.
- Develop succession and backup manpower plans for critical project positions.

6. Site Administration & Project Infrastructure

- Take overall responsibility for site administration and project infrastructure at all project locations.
- Ensure proper site office setup, accommodation, transportation, communication, utilities, security, and other administrative requirements.
- Establish site administration standards and controls.
- Monitor site-related administrative expenses.
- Ensure availability of required facilities for project teams and manpower.
- Coordinate with HR, Administration, Finance, and Operations for site-related requirements.
- Ensure proper documentation and administrative discipline at all sites.
- Monitor site attendance, manpower records, accommodation, travel, local expenses, and other administrative activities through the respective teams.

7. Material Planning & Supply Chain Coordination

- Establish project-wise material planning and procurement requirements.
- Review material requirements based on BOQ, drawings, project schedules, and site requirements.
- Coordinate with Design, Purchase, Production, Stores, Logistics, and Site Teams.
- Ensure timely availability of materials at project sites.
- Monitor material procurement, production, dispatch, transportation, delivery, and utilization.




- Identify critical material requirements and potential shortages in advance.
- Ensure optimum material utilization and minimize wastage.
- Monitor project-wise material consumption against planned quantities.
- Take corrective action for material delays, shortages, excess inventory, or wastage.

8. Site Execution & Operational Control

- Provide overall direction and leadership for site execution.
- Ensure projects are executed according to approved drawings, specifications, BOQ, methodology, quality standards, and contractual requirements.
- Review daily, weekly, and monthly site execution plans.
- Monitor actual site progress against approved project schedules.
- Identify execution bottlenecks and provide strategic solutions.
- Ensure proper work-front availability and sequencing.
- Review productivity of site teams and contractors.
- Ensure proper coordination between multiple agencies working at project locations.
- Ensure project execution remains aligned with committed timelines.

9. Project Progress Monitoring & Control

- Establish a robust project monitoring and control mechanism across all projects.
- Review Daily Progress Reports, Weekly Progress Reports, and Monthly Project Reports.
- Monitor:
- Planned vs. Actual Progress
- Project Milestones
- Critical Activities
- Material Status
- Manpower Status
- Billing Status
- Payment Status
- Cost Status
- Site Issues
- Client Issues
- Risks
- Recovery Actions

- Maintain a centralized project dashboard for management.
- Identify project slippages at an early stage.
- Ensure recovery plans are implemented for delayed projects.
- Establish project performance review mechanisms and accountability.

10. Client, Consultant & Contractor Management

- Act as the senior management representative for key projects and strategic clients.
- Maintain strong professional relationships with clients, consultants, contractors, and project stakeholders.
- Participate in high-level project review meetings.
- Handle major client escalations and critical project issues.
- Understand client expectations and ensure timely communication to internal teams.
- Negotiate project-related execution issues, timelines, resources, and commercial matters within delegated authority.
- Ensure customer concerns are addressed promptly and professionally.
- Build long-term relationships with key customers and project stakeholders.

11. Billing & Commercial Management

- Take overall responsibility for project billing performance.
- Establish project-wise billing strategies aligned with contractual milestones.
- Ensure timely preparation and submission of RA Bills / Running Bills / Final Bills.
- Review billing status across all projects.
- Coordinate with Commercial, Finance, Site, and Client teams for billing documentation.
- Monitor measurements, certifications, approvals, deductions, retention, and billing disputes.
- Ensure billing opportunities are not missed due to documentation or coordination gaps.
- Review project-wise billing targets versus actual billing.

12. Payment Realization & Receivables

- Take overall responsibility for project payment realization.
- Monitor project-wise outstanding receivables and payment schedules.
- Review submitted bills, certified bills, due dates, retention amounts, and outstanding payments.
- Coordinate with Finance and Commercial teams for payment follow-up.
- Participate in high-value / critical payment discussions with clients.
- Escalate delayed payments and commercial risks to Management.
- Ensure timely realization of project receivables.
- Monitor project cash-flow requirements and support management in cash-flow planning.

13. Project Cost Control & Profitability

- Monitor project profitability from project start to closure.
- Compare actual project costs against approved budgets and estimated project costs.
- Monitor:
- Material Cost
- Labour Cost
- Manpower Cost
- Subcontractor Cost
- Logistics Cost
- Accommodation Cost
- Site Administration Cost
- Rework Cost
- Wastage
- Other Project Expenses

- Identify cost leakage and implement corrective measures.
- Drive cost optimization initiatives across projects.
- Ensure projects achieve targeted profitability.
- Review project financial performance with Management on a regular basis.

14. Risk Management & Recovery Planning

- Identify project risks at the planning and execution stages.
- Develop project risk registers and mitigation plans.
- Identify potential delays related to manpower, materials, drawings, approvals, logistics, site readiness, client decisions, or commercial issues.
- Develop recovery plans for delayed and critical projects.
- Ensure corrective actions are implemented within defined timelines.
- Escalate critical risks to Management with clear impact analysis and recommended solutions.
- Establish preventive measures to avoid recurrence of major project issues.

15. Quality,



Safety & Compliance

- Ensure all projects comply with company quality standards, client specifications, approved drawings, contractual requirements, and applicable safety requirements.
- Establish quality and safety expectations across project sites.
- Coordinate with QA/QC and Safety teams for project compliance.
- Review major quality issues, NCRs, rework, and customer complaints.
- Ensure corrective and preventive actions are implemented.
- Monitor site safety performance and major safety risks.
- Support client, consultant, internal, and statutory inspections/audits.
- Ensure proper project documentation and compliance records.

16. Team Leadership & Performance Management

- Lead and mentor the complete project management and site execution team.
- Manage Project Managers, Site Heads, Site Engineers, Coordinators, Supervisors, and other project personnel.
- Define clear KRAs, KPIs, responsibilities, and accountability for project teams.
- Conduct periodic performance reviews.
- Identify skill gaps and arrange appropriate training and development.
- Build a strong leadership pipeline within the Project Department.
- Encourage accountability, discipline, teamwork, and ownership.
- Take appropriate corrective action for consistent performance gaps.

17. Cross-Functional Coordination

- Establish strong coordination between:
- Project Management
- Design / Engineering
- Production
- Purchase
- Stores
- Logistics
- QA/QC
- Finance
- Commercial
- HR
- Administration
- Management

- Ensure information flows accurately and on time between departments.
- Resolve cross-functional bottlenecks affecting project execution.
- Ensure all departments understand project priorities and deadlines.
- Conduct regular cross-functional project review meetings.

18. MIS, Dashboard & Management Reporting

- Establish a qualified project MIS and reporting system for the organization.
- Review and present consolidated project reports to Management.
- Develop project dashboards covering:
- Overall Project Status
- Planned vs. Actual Progress
- Project Milestones
- Material Status
- Manpower Status
- Site Status
- Billing Status
- Collection Status
- Project Cost
- Profitability
- Pending Issues
- Client Concerns
- Quality Issues
- Safety Issues
- Project Risks
- Recovery Plans

- Provide accurate and timely information for management decision-making.
- Ensure project data and reports are accurate, standardized, and actionable.

19. Project Review & Performance Improvement

- Conduct periodic project performance reviews.
- Evaluate projects based on:
- Time
- Cost
- Quality
- Safety
- Scope
- Productivity
- Profitability
- Customer Satisfaction

- Analyse recurring project problems and identify root causes.
- Establish corrective and preventive action plans.
- Develop standardized best practices for project execution.
- Drive continuous improvement in project management processes.
- Maintain lessons learned from completed and ongoing projects.

20. Project Handover & Closure

- Take complete ownership of project closure.
- Ensure completion of all project activities, punch points, testing, inspections, and client requirements.
- Ensure final measurements and documentation are completed.
- Coordinate final billing and payment realization.
- Ensure all commercial, technical, quality, safety, and administrative issues are closed.
- Coordinate project handover with client / consultant.
- Ensure project documentation is properly archived.
- Prepare final project completion and closure report.
- Document project achievements, challenges, lessons learned, and improvement opportunities.

21. Management Support & Strategic Planning

- Provide strategic inputs to Management on project execution, resources, costs, manpower, timelines, risks, and profitability.
- Support Management in annual and project-level operational planning.
- Recommend organizational improvements in project execution.
- Develop long-term project management strategies and execution systems.
- Support business growth by establishing scalable project execution capabilities.
- Participate in strategic decision-making related to project operations.
- Provide management with early warnings on major operational, financial, commercial, or customer risks.

Preferred candidate profile

- 15 25 years of strong experience in Project Management / Project Execution / Operations.
- Proven experience managing multiple large-scale projects simultaneously.
- Strong experience in MEP, Engineering, Manufacturing, Construction, Infrastructure, Industrial Projects, or Project-Based Organizations.
- Experience in handling Pan-India / multi-location project operations will be highly preferred.
- Strong experience in project budgeting, cost control, billing, collections, manpower planning, site administration, and project profitability.
- Experience managing Project Managers, Site Heads, Engineers, Supervisors, Contractors, Vendors, and large project teams.
- Experience in pipe supports, HVAC, plumbing, fire protection, fabrication, engineering products, industrial projects, or similar sectors will be preferred.
- Candidates should have demonstrated experience of independently taking projects from Start to Completion / Closure.

📌 Project Head Pan India Projects (Mumbai)
🏢 Hi Tech Supports Hangers
📍 Mumbai