Role & responsibilities

- Manage calendars, meetings, appointments, reminders and daily schedules.
- Coordinate professional and selected personal tasks.
- Source, screen and coordinate candidates for recruitment requirements.
- Conduct initial candidate calls and maintain recruitment trackers.
- Follow up with prospective clients, leads and business contacts.
- Coordinate sales meetings, proposals and ongoing follow-ups.
- Draft professional emails, messages, reports and presentations.
- Conduct research and organise information for decision-making.
- Use ChatGPT and other AI tools for research, drafting, summaries and productivity.
- Maintain organised records, databases and task trackers.
- Coordinate with vendors, clients, candidates and internal teams.
- Ensure important tasks and follow-ups are completed on time.

Preferred candidate profile





We are looking for someone who is:

- Graduate with 1-5 years of relevant experience.
- Excellent in spoken and written English.
- Confident, professional and comfortable speaking on calls.
- Highly organised with strong follow-up skills.
- Proactive and able to work independently.
- Discreet and comfortable handling confidential information.
- Comfortable with Google Workspace / Microsoft Office.
- Familiar with ChatGPT and contemporary AI productivity tools.
- Experienced in executive assistance, recruitment, sales coordination, client servicing or operations.

Experience working directly with senior executives, founders or business owners would be an advantage.

📌 Personal Assistant (Mumbai)
🏢 Metalex Cryogenics
📍 Mumbai