POSITION DESCRIPTION

Title: Executive Assistant Reports To: Chief Executive Officer Budget: Location: New Delhi

Experience:8 - 13 Years

Type: Full-Time

ABOUT THE ROLE

We are looking for a highly organised and proactive Executive Assistant to support the COO & Director in managing daily operations, strategic initiatives, and executive-level coordination. The ideal candidate should possess excellent communication, organisational, and multitasking skills while maintaining a high level of confidentiality and professionalism.

KEY RESPONSIBILITIES

Manage the calendars, appointments, meetings, and travel schedules of the COO & Director.

Coordinate internal and external meetings, prepare agendas, record minutes (MOM), and ensure timely follow-up on action items.

Handle confidential correspondence, emails, reports, presentations, and business documents.

Act as the primary point of contact between the COO & Director and internal / external stakeholders.

Coordinate with various departments to ensure smooth execution of business priorities.

Prepare MIS reports, dashboards, presentations, and management reports.

Arrange domestic and international travel, including flight bookings, hotel reservations, visas (if required), and itineraries.

Track projects, monitor deadlines, and ensure timely completion of assigned tasks.

Organize board meetings, leadership meetings, and other corporate events.

Maintain records, documentation,



and filing systems with complete confidentiality.

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Screen phone calls, prioritize communications, and manage executive correspondence efficiently.

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Support the COO & Director in strategic planning and day-to-day administrative activities.

REQUIRED SKILLS

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Excellent verbal and written communication skills.

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Robust organizational, planning, and multitasking abilities.

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High level of discretion and confidentiality.

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Excellent coordination and stakeholder management skills.

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Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).

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Strong presentation and documentation skills.

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Ability to work under pressure and meet tight deadlines.

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Problem-solving mindset with strong attention to detail.

EDUCATIONAL QUALIFICATION

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Bachelor's degree in Business Administration, Commerce, Management, or a related field.

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MBA or equivalent qualification will be an added advantage.

ENGAGEMENT TERMS Association

Long-term engagement : 3-Year Service Agreement

Working Days: Monday to Saturday

Working Hours: 09:30 a.m. to 06:30 p.m. (9 hours)

Travel: Flexible — within India and abroad, as required

Eligibility Criteria:

- Female candidates only.
- Valid U.S. visa is mandatory.
- Valid driving license is mandatory.
- Candidates must be comfortable with travel and driving requirements associated with the role.

📌 Executive Assistant To Chief Operating Officer (New Delhi)
🏢 Z Ventures
📍 New Delhi