JOB DESCRIPTION
Head – Placement Operations
1. Position Details
Position: Head – Placement Operations
Department: Training & Placement Cell
Reporting To: Head – Training & Placement
Location: University Campus
Employment Type: Full-Time
2. Position Purpose
The Head – Placement Operations will be responsible for planning, coordinating and executing the University’s complete campus recruitment process.
The incumbent will ensure a structured, transparent, student-centric and employer-friendly placement process from student registration and eligibility verification through recruitment, offer management, joining confirmation and final placement reporting.
3. Key Responsibilities
A. Placement Planning
Develop the annual University Placement Plan.
Prepare school-wise and programme-wise placement calendars.
Establish placement targets in consultation with the Director T&P; and Deans.
Develop recruitment schedules based on academic calendars.
Coordinate recruitment drives across Schools.
B. Student Registration & Eligibility
Establish the annual student placement registration process.
Maintain an updated database of placement-seeking students.
Verify eligibility according to company requirements.
Maintain student profiles, resumes and academic records.
Ensure accuracy of student placement data.
Develop placement-readiness categories based on student performance.
C. Recruitment Process Management
Coordinate the complete recruitment lifecycle:
Company Requirement → JD → Eligibility → Student Registration → Pre-Placement Talk → Assessment → GD/Case Study → Interview → Selection → Offer → Joining
Coordinate with recruiters for recruitment schedules.
Arrange infrastructure and interview facilities.
Coordinate online and offline assessments.
Ensure smooth execution of interviews.




Coordinate with faculty and administrative teams.
Resolve operational issues during recruitment.
D. Placement Calendar
Develop a centralised placement calendar.
Avoid conflicts between academic schedules and recruitment drives.
Ensure timely communication to students.
Coordinate recruitment schedules across multiple Schools.
E. Offer Management
Maintain offer records.
Verify offers received from recruiters.
Track accepted and declined offers.
Monitor joining dates.
Track students who join the organisation.
Maintain records of PPOs and final placements.
F. Student Communication
Establish standard communication protocols.
Communicate placement opportunities to eligible students.
Ensure students understand:
eligibility
selection process
job profile
compensation
location
joining requirements
Maintain transparency and consistency in placement communication.
G. Placement Policy
Implement the University’s placement policy.
Develop SOPs for:
registration
eligibility
multiple offers
withdrawal
offer acceptance
attendance
disciplinary matters
Recommend policy improvements to the Director T&P.;
H. School-Level Coordination
Work with Faculty Placement Coordinators.
Conduct regular School-wise placement reviews.
Identify students requiring additional support.
Monitor placement progress programme-wise.
I. Placement Events
Coordinate:
Campus recruitment
Job fairs




Mega placement drives
Pool campus drives
Recruitment weeks
Assessment centres
Career fairs
4. Placement MIS & Reporting
Prepare periodic reports covering:
registered students
eligible students
students placed
placement percentage
company-wise hiring
programme-wise placement
school-wise placement
package statistics
offer statistics
PPOs
joining status
5. Key Performance Indicators
Overall placement percentage
Eligible-to-placed conversion
Number of placement opportunities
Offer-to-joining ratio
PPO conversion
Recruitment process turnaround time
Student participation rate
Employer satisfaction
Accuracy of placement data
School-wise placement performance
6. Team Management
Lead Placement Managers, Officers and Executives.
Allocate recruiter and programme responsibilities.
Set monthly and annual targets.
Conduct weekly recruitment reviews.
Monitor team productivity.
Establish recruitment SOPs.
7. Competencies
Excellent execution skills
Strong coordination capability
Process orientation
Attention to detail
Data management
Crisis management
Student handling
Employer coordination
Communication skills
Ability to work under high-pressure recruitment timelines
8. Qualification & Experience
Postgraduate degree in Management, HR, Business Administration or related discipline.
8–12 years of relevant experience in placement, recruitment, HR operations, campus hiring or higher education.
Robust experience in managing large-scale recruitment processes preferred.
9. Reporting
Reports to: Head – Training & Placement
Works closely with: Corporate Relations, Training & Career Development, Internship, Deans, HoDs, Faculty Placement Coordinators and students.

📌 Head – Placement Operations (Jaipur)
🏢 Vivekananda Global University
📍 Jaipur