Provides
advanced executive
assistant
and administrative
support to
the Vice
President of EPD
India and
the EPD Division. Provides support
to other function
and office based leaders
in managing the functions and responsibility of VP’s office as may
be needed. Supports the
processes and practices of the organisation as may be needed in EPD
India
region.
CORE
JOB
RESPONSIBILITIES
- - Responsibilities
include all administrative functions of the
department: responding
to
requirements, phones calls, queries
and calendar
management, scheduling travel, managing correspondence and
scheduling couriers, processing expense reports, meeting/event
planning, creating or modifying business
documents, collating
/
compiling presentations, handling
teleconference etc.
- May
include
some project
management
and support
for tracking budget
expenditures.
- Coordinates
and maintains departmental
files, as assigned, in compliance with corporate
and local
requirements, coordinates with
Area and
corporate as required.
- Follows
purchasing and requisition procedures, Corporate Security and
Privacy Rules, Corporate Branding Guidelines, and Copy Center
procedures (if applicable). Orders business cards and
stationery.
- Uses
and understands Microsoft Office Suite and other business-specific
software, including the Corporate Travel Web site, and employee
performance management systems (as
applicable).
- Coordinates
new employee office set-ups and on
boarding. Supports
3rd Party
Contractor Management
including expenses,
onboarding, coordination with
3rd Party
Admin
team.
- Maintains
professional and technical knowledge by attending educational
workshops; reviewing qualified
publications; establishing personal
networks; participating in professional
societies.
- Support
VP EPD India with any other responsibility as may be assigned by
the
management.
Education
Level
Major/Field of
Study
Bachelor’s
Degree
Prior experience and Degree in
Secretarial function preferred.
MINIMUM
WORK
EXPERIENCE
Experience
Experience
Details
5+ years previous admin
experience or
equivalent.
- Strong
written and oral communication
skills
- Strong
interpersonal
skills
- Excellent time
management skills; ability to set
priorities
- Must
possess strong problem-solving
techniques
- A high
degree of computer literacy
- Consistently
interacts with high-level
executives.
- Advanced
knowledge and understanding of business processes and
requirements.
- Consistently
handles confidential or business-sensitive information. Data is
typically organizational or
multi-dimensional.
- Maintains
and manages calendar, including meeting and travel scheduling and
domestic and international travel
arrangements.
- Proactively
identifies and resolves scheduling
conflicts.
- Primary
point of contact for manager’s
schedule.