CEO office - Operations & Executive Administration Associate

We are looking for a proactive and highly organized Operations & Executive Administration Associate to support the CEO in running a fast-growing technology startup with multiple business verticals. This is a hands-on role combining executive assistance, office administration, business operations, documentation, and logistics coordination .

The ideal candidate is a smart, energetic fresh graduate who is comfortable taking ownership, coordinating across teams, and working in a rapid-paced startup environment.

Responsibilities

- Manage the CEO’s calendar , meetings, appointments, travel schedules, and follow-ups.
- Handle day-to-day office administration and operational activities .
- Track key tasks and action items across teams and follow up to ensure timely completion.
- Prepare and maintain basic business documentation such as NDAs, quotations, purchase orders (POs), proforma invoices (PIs), invoices, and vendor/customer records .
- Support basic accounts and administrative paperwork , including expense tracking, invoice coordination, and payment follow-ups.
- Assist the procurement and logistics teams with domestic and international shipments , courier coordination, and import/export documentation.
- Coordinate with customers,



vendors, logistics partners, consultants, and internal teams as required.
- Assist the CEO with presentations, reports, meeting notes, research, and other business priorities.
- Maintain organized digital and physical records and ensure important documents and deadlines are tracked.
- Be willing to travel approximately 25% of the time for customer/vendor meetings, events, office coordination, and other business requirements.

Qualifications
- B.Com, B.Tech/BE, BBA or MBA – fresh graduates are welcome to apply.
- Good working knowledge of Microsoft Excel, Word, PowerPoint and Google Workspace .
- Basic understanding of accounting and commercial documents is preferred.
- Strong written and verbal communication skills.
- Highly organized with strong attention to detail and follow-through.
- Comfortable coordinating with multiple people and handling several priorities simultaneously.
- Ability to work independently and take ownership with limited supervision.
- Willingness to learn and take on responsibilities beyond a narrowly defined job description.

Experience: 1–3 years

Travel: Approximately 25%

Role Type: Full-timeQualifications

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