Job Description

Job Title: Testing - Coordination

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Location: Chennai

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Company: Cape Electric Pvt. Ltd.

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Job Summary

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Quotation Preparation & Submission

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Prepare technical and commercial quotations for Electrical Safety Testing services.

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Ensure accuracy in pricing, scope of work, terms, and documentation before submission.

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Maintain a quotation tracker and update status regularly.

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Order Processing & Documentation

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Process customer purchase orders and ensure all required documents are complete.

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Coordinate with internal departments (Testing Team, Accounts, Stores) for smooth project initiation.

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Prepare sales orders, work orders, and internal approval documents.

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Follow-up on Quotations & Orders

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Follow up with customers on submitted quotations and pending approvals.

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Track order confirmations and ensure timely communication with the sales team.

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Maintain regular follow-up records and update CRM or internal tracking sheets.

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Payment Follow-up

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Coordinate with customers for advance payments, milestone payments, and final settlements.

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Work closely with the Accounts team to track outstanding payments.

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Share payment reminders, statements, and required documents with customers.

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Support for Electrical Safety Testing Team

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Coordinate scheduling, site visits, and customer communication on behalf of the testing engineers.

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Share scope of work, testing plans, reports, and follow-up details with customers.

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Help prepare basic documentation related to tests and technical communication.

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ISO Documentation & Compliance

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Prepare, update, and maintain ISO-related documents for the department.

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Ensure compliance with company processes, quality procedures, and audit requirements.

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Maintain proper records of forms, templates, procedures, and controlled documents.

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Project List & Reporting

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Maintain an updated project list with customer details, status, material requirements, and completion timelines.

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Prepare monthly and weekly reports on quotations, orders, collections, and project progress.

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Support management by providing accurate data and MIS reports as required.

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Coordination & Communication

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Act as a communication bridge between the sales team, testing team, customers, and management.

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Coordinate internally for resources, documentation, and project updates.

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Support with customer communication through emails, calls, and documentation.

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Qualifications

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Diploma / Bachelor’s Degree in Electrical Engineering or related discipline

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Experience

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Freshers / 1 year of Experience in relevant field

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Reporting To

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National Manager - BD Testing

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📌 Testing Coordinator (Chennai)
🏢 CAPE Electric
📍 Chennai