Job Description

Key Responsibilities:

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Revenue Billing:

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• Prepare and finalize monthly revenue billing files based on client contracts, usage data, or SLAs.

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• Generate and raise customer invoices/bills accurately and on time in Zoho Books.

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• Reconcile billing data with source records (contracts, sales orders, delivery/usage reports) before invoicing.

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• Coordinate with sales, operations, or project teams to obtain billing inputs and resolve discrepancies.

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• Track invoice status, follow up on approvals, and ensure invoices are dispatched to clients within defined timelines.

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• Maintain a billing schedule/tracker and ensure no revenue leakage due to missed or delayed billing.

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Accounts Payable Verification:

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• Verify vendor bills/invoices for accuracy, authorization, and compliance with company policy (PO matching, rate checks, tax validation, etc.).

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• Check supporting documents (PO, GRN, contracts, approvals) before booking vendor bills.

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• Record verified accounts payable bills in Zoho Books with correct ledger heads, cost centers, and tax treatment (GST/TDS as applicable).

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• Flag and resolve mismatches, duplicate bills, or unauthorized invoices with vendors/internal stakeholders.

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• Track payment due dates and coordinate with the payments team for timely vendor settlements.

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• Maintain vendor ledger accuracy and assist in periodic vendor reconciliations.

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General Accounting (Zoho):

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• Record day-to-day accounting entries (sales, purchases, journal entries) in Zoho Books.

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• Maintain updated books of accounts, ensuring entries are posted under correct ledgers and cost centers.

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• Assist with customer/vendor ledger reconciliation, and month-end closing activities.

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• Support preparation of MIS reports, ageing reports (receivables/payables), and other management reports from Zoho.

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• Ensure compliance with applicable statutory requirements (GST, TDS) in billing and accounting entries.

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• Assist internal/external auditors with data, documentation, and clarifications during audits.

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Required Skills & Qualifications:

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• Bachelor's degree in Commerce/Accounting/Finance (B.Com, BBA-Finance, or equivalent).

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• 3–4 years of relevant experience in billing, accounts payable, or general accounting.

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• Hands-on working experience with Zoho Books (or willingness to learn quickly if experienced in similar ERP/accounting software).

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• Valuable understanding of GST, TDS, and basic accounting principles.

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• Strong proficiency in MS Excel/Google Sheets for reconciliation and reporting.

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• High attention to detail and accuracy in data entry and verification.

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• Good communication skills to coordinate with internal teams, vendors, and clients.

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• Ability to manage timelines and work under monthly closing deadlines.

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Preferred Qualifications:

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• Prior experience working specifically on Zoho Books/Zoho Finance Suite.

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• Experience in a services/subscription-billing environment.

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• Exposure to accounts payable automation and vendor management workflows.

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Key Competencies:

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• Accuracy & attention to detail

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• Ownership and follow-through on deadlines

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• Analytical and reconciliation skills

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• Process discipline and documentation habits

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• Cross-functional coordination

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