Key Responsibilities
Executive Assistance
Manage the Founder’s calendar, meetings and appointments.
Coordinate calls, meetings and follow-ups.
Maintain daily task lists and ensure important actions don't get missed.
Prepare basic presentations, documents, Excel sheets and reports.
Coordinate with clients, vendors, team members and external partners on behalf of the Founder.
Maintain important contacts, files and event-related information.
Follow up relentlessly on pending tasks and commitments.
Event Coordination
Assist in planning and executing corporate events, conferences, launches and experiences.
Coordinate with venues, caterers, decorators, AV vendors, printers, fabricators, entertainers and other suppliers.
Prepare event checklists, timelines, guest lists, vendor lists and production schedules.
Coordinate registrations, guest movement, rooming lists, travel and logistics where required.
Visit venues for inspections and coordinate setup.
Be present in office during events and ensure everything runs according to plan.




Troubleshoot last-minute issues and coordinate quick solutions.
Coordinate dismantling, vendor settlements and post-event follow-ups.
Client & Vendor Coordination
Communicate with clients and vendors professionally through calls, WhatsApp and email.
Collect quotations and compare vendor costs.
Follow up for deliverables, deadlines and approvals.
Ensure vendors deliver exactly what has been agreed.
Maintain a database of reliable vendors and service providers.
Administration & Reporting
Maintain event budgets, expense sheets and basic documentation.
Coordinate invoices and payment follow-ups with the accounts team.
Maintain event-wise folders and documentation.
Prepare easy daily/weekly status reports for the Founder.

Pay: ₹10,029.42 - ₹20,000.00 per month

Education:
Bachelor's (Preferred)

Experience:
Perks administration: 1 year (Preferred)

Language:
English (Preferred)

Work Location: In person

📌 Executive Assistance Mumbai (India)
🏢 The Free Agency
📍 India