Reception & Visitor Management
Welcome and assist clients, visitors, and guests.
Maintain visitor records and access logs.
Direct visitors to the appropriate person or meeting room.
Ensure a positive first impression of Kaizen Workspace.
Client Support
Address member inquiries and provide basic workspace information.
Assist clients with meeting room bookings and workspace-related requests.
Coordinate with the operations team to resolve member concerns.
Administrative Duties
Handle incoming calls, emails, and correspondence.
Maintain office records, files, and documentation.
Manage courier, parcel, and mail handling.
Monitor office supplies and coordinate replenishment.
Facility Coordination
Coordinate with housekeeping, maintenance, and vendors.
Ensure reception and common areas remain clean and presentable.
Report facility issues to the management team.
Billing & Reporting Support
Assist with invoice preparation and payment follow-ups.
Maintain occupancy and visitor reports.
Support management with administrative tasks and data entry.
Requirements
Any degree preferred.
1–3 years of experience in reception, front office, customer service, or administration.
Solid verbal and written communication skills in English.
Knowledge of Kannada and Hindi is an advantage.
Proficiency in Microsoft Office (Excel, Word, Outlook).
Skilled appearance and customer-focused attitude.
Solid organizational and multitasking skills.
Have Basic knowledge of Marketing and Sales.
Working Hours
Monday to Saturday
9:00 AM – 6:00 PM
Preferred Skills
Experience in coworking spaces, business centers, hospitality, or office administration.
Basic knowledge of billing and Tally software.
Ability to handle multiple tasks efficiently.